Business Clerk

Primary

Purpose:

Provide assistance to support Business Office functions to include deposits and accounts receivable entries, mail distribution, follow-up on requisitions, inventory, data input and review, scheduling, report preparation, aging of payables, collection letters, and other business-related functions as needed. Assist with trainings logistics. Work and assist the Facilities division with their budget, requisitions, and all related functions. Maintain cordial interface with both internal and external clients.

Assist personnel to ensure meeting accommodations are provided as requested.

Qualifications:

Education/Certification:

• High school diploma or GED certificate, 60 hours of college preferred
• Texas Association of School Business Officials (TASBO) certification preferred

Special Knowledge/

Skills:

• Ability to type a minimum of 60 words per minute
• Good communication and organizational skills
• Familiarity with policies and procedures
• Knowledge of Financial Accountability System Resource Guide (FASRG) accounting codes
• Knowledge of procurement processes and business functions (i.e. payroll, receivables and payables)
• Knowledge of computer systems and software applications such as Microsoft Word, Excel and Outlook
• Knowledge and experience using meeting room management software applications

Experience:

• Two years of experience performing general business functions and processing requisitions

Major

Responsibilities and Duties:

• Open and distribute mail.
• Assist accounts receivable with deposits, journal entries and other duties.
• Support business functions based upon assignment.
• Keep the grants support file updated on the portal.
• Perform aging of accounts payables as needed and follow through on a regular basis.
• Assist Accounts Payable with their batches as needed.
• Maintain daily updates on various workflow systems as needed (i.e., constant contact, Payment Authorization System, Budget System, Zoom, etc.).
• Follow-up on checks over 90 days monthly and prepare vendor notice letters.
• Input monthly Service Delivery data for Research and Evaluation reports.
• Prepare monthly collection letters, annual audit letters, and other communications as needed.
• Conduct division inventories on a periodic basis.
• Conduct research in the eFinance system and prepare reports as needed.
• Assist in preparing copies, reports, and other documents for the Board and Superintendent.
• Input board agenda items as needed.
• Assist with School Finance Council logistics.
• Serve as a backup to the receptionist and Business support staff when needed.
• Use meeting room management software and other technology as required to coordinate and process workshop and professional meeting registrations and room scheduling for Business Services.
• Maintain good public relations with Department personnel, clients and the public.
• Maintain confidentiality of information.
• Perform other duties as assigned.