Professional Assistant - Complex Commercial Litigation

Professional Assistant – Complex Commercial Litigation

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This position is responsible for performing a variety of administrative and word processing duties while exercising sound judgment over work priorities with minimal supervision. Strong legal and administrative skills, as well as the ability to multi‑task and perform well under strict deadlines, are required. This position falls under the litigation group and works closely with other Professional Assistants in a Center team environment.

This position is responsible for performing a variety of administrative and word processing duties while exercising sound judgment over work priorities with minimal supervision. Strong legal and administrative skills, as well as the ability to multi‑task and perform well under strict deadlines, are required. This position falls under the litigation group and works closely with other Professional Assistants in a Center team environment.

• Types and edits documents quickly and accurately, proofreading for content and typographical errors
• Utilizes firm technology (i.e. Microsoft Word, Excel, PowerPoint, Outlook) effectively
• Completes work product according to instructions and within the requested time frame
• Handles general administrative duties such as travel arrangements, meeting coordination, expense reports, time entry and the new business memorandum process with efficiency and in a proactive manner
• Occasionally answers telephone calls, takes messages or provides information as appropriate
• Opens and closes files as necessary, promptly handles the filing of legal or other administrative materials (physical and electronic) and sends materials to off‑site storage as necessary
• Attends training classes to keep up to date with technological advances and software upgrades
• Provides additional back up coverage to other Professional Assistants as needed, demonstrating flexibility and the ability to work effectively in a team environment

• Performs other duties as assigned

• Job is performed in a typical office environment, but is subject to time pressures and constraints, and is primarily dependent on input from others
• Long hours are required periodically and overtime may be required

• High school diploma or equivalent.

• Minimum of three years legal or C‑Suite administrative support experience required.

• Requires strong legal and administrative skills, as well as an ability to multi‑task and perform well under strict deadlines. Must be extremely well organized and detail‑oriented. Familiarity with document management systems a plus. Familiarity with the New Business Intake process is preferred.

• Experience required in the following applications:
  • Outlook
    • Strong Outlook skills, including email management, calendar coordination, and meeting scheduling
  • Word
    • Strong Word skills, including document cleanup, formatting consistency, and proofreading tools
    • Ability to prepare shell pleadings and discovery requests/responses preferred
    • Familiarity with Litera (to create documents from V&E templates, run red/black lines and manage track changes documents with multiple reviewers)
    • Skilled in using Doc Xtools or native Word functions to fix/reformat documents is a plus
  • Excel
    • Strong Excel skills, including data entry, formatting, and basic formulas
  • Power Point
    • Skilled in Microsoft PowerPoint, including building and formatting slide decks
  • Adobe/Kofax PDF
    • Document management tasks, including page deletion, PDF combining, redaction, and applying headers, footers, and Bates numbering
  • Zoom
    • Experienced in scheduling, hosting, and managing Zoom meetings
  • PACER
    • Experienced in using PACER for e‑filings, searching and pulling pleadings and docket reports is preferred
  • E‑File Texas
    • Experienced in filing with state, county, and Texas Business courts is preferred

• Must have excellent written and verbal communication skills and be able to follow instructions effectively.
• Must be a self‑starter who can work both independently and in…