Front Desk Receptionist

Join to apply for the Front Desk Receptionist role at Bio Urja Group
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Bio Urja Advisors is the shared services company within Bio Urja Group. Established in 2006, Bio Urja was initially founded to supply the physical and bioethanol to the U.S. refining industry. Since then, the company has evolved into a leading supplier of LPG and refined petroleum products, while maintaining a strong presence in bioethanol supply and trading. We count every major refining company as a customer, as well as most of the largest international trading houses and wholesalers, and are now renowned globally in the energy industry for exceptional service and reliability in delivering physical commodities anywhere.

The Front Desk Receptionist is the first point of contact for Bio Urja and is responsible for greeting visitors and making them feel welcome. This position also supports the Executive Assistant with administrative duties to ensure smooth office functioning. The ideal candidate has experience providing a wide range of office support and reports directly to the Executive Assistant. The role is in-office daily, with assigned work hours Monday‑Friday, 8:00 am‑5:00 pm.

• Provide reliable and efficient reception coverage, maintaining a tidy and organized reception area.
• Handle inquiries and provide basic information about the organization.
• Create a welcoming experience for staff, guests, and visitors.
• Make travel arrangements and manage conference‑room Outlook calendar.
• Handle expense reporting, mail packages, coordinate meetings, and perform miscellaneous errands.
• Ensure administrative tasks are completed with a high degree of organization and confidentiality.
• Manage office supplies and snack inventory.
• Keep office spaces clean, presentable, and fully stocked with refreshments and snacks.
• Coordinate, organize, and set up office lunches, events, and catering for meetings.
• liaise with building management for smooth operation, maintenance requests, and necessary repairs.
• Assist with personal errands for executive management.
• Maintain strict confidentiality of business and personal information.
• Pay high attention to detail and anticipate needs.
• Willingness to learn other duties as assigned.

• High School Diploma, GED, or equivalent.
• Prompt and reliable attendance.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Teams).
• Ability to exercise a high degree of confidentiality and professionalism.
• Experience with travel arrangements and event coordination is a plus.
• Thoughtful decision‑making, problem‑solving, and creative thinking skills are a must.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

• Competitive salary
• Comprehensive benefits (medical, dental, vision, life)
• Flexible Health and Dependent Care Account
• Health Reimbursement Account
• 401(k)/Retirement savings
• Employee Assistant Program
• Friendly work environment
• Paid Time Off/Holidays

We are an equal opportunity employer, and all qualified candidates will receive consideration without regard to race, color, age, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, veteran status, disability, genetic information, or any other characteristic protected by law. Bio Urja Advisors participates in the E‑Verify Employment Verification Program.

• Entry level

• Full‑time

• Administrative

• Oil and Gas