Administrative Assistant

This range is provided by Russell Tobin. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$24.82/hr - $24.82/hr

As the first point of contact for clients, guests, employees, and candidates, the Receptionist at the Client | Greenhill will warmly and professionally greet each visitor while providing ongoing support to Banking Americas
.

Meet & Greet Visitors

• Welcome individuals with a hospitable demeanor
• Notify host(s) of arrivals and maintain the visitor log
• Escort guests to reserved conference rooms when needed
• Offer refreshments (water, coffee, tea)
• Gain knowledge of the client | Greenhill organization, including names and locations of key members of senior leadership (C‑Suite and Division Heads) and their respective Executive Assistants

Manage Conference Center Reservations & Logistics

• Maintain proficiency in all conference room names, seating capacity, and specific locations
• Oversee client-facing conference room bookings with sound judgment
• Collaborate with administrative staff on catering needs and follow up with vendors
• Ensure general cleanliness and a tidy appearance of conference rooms
• Act as a liaison with Banking Americas, security, facilities, IT, multimedia, and mail services

Administrative & Office Support

• Support the administrative team and provide backup support as necessary
• Assist with overflow of travel and expense processing using the firm’s approved system (SAP Concur)
• Create and edit Excel spreadsheets for office use
• Receive mail, sign for packages, and manage requests for messenger services
• Assist with office supply inventory

• Minimum of 5 years of administrative experience (financial services preferred)
• Consistently maintain a positive and professional attitude
• Experience with SAP Concur for travel and expense report processing preferred
• Adaptable to change with strong conflict resolution skills
• Proficient in Microsoft Word, Excel, and Outlook
• Exceptional interpersonal and written/verbal communication skills
• Strong multitasking and prioritization abilities in a dynamic environment
• Detail-oriented and highly organized
• Team player with a collaborative spirit

• Minimum High School Diploma