EHS Bilingual Administrative Assistant

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• Safety Program Administration & Documentation
• Organize calendars, files, and training materials for Arcosa’s core safety programs, including PPE Policy, Emergency Action Plan, Powered Industrial Truck/Fork Truck, Bloodborne Pathogens, Lockout/Tagout, Crane, Hazard Communication, Fall Protection, Hearing Conservation, Respiratory Protection, Electrical Safety, Confined Space, Welding & Cutting, etc.
• Prepare daily/weekly/monthly safety reporting packets (e.g., OSHA work hours (AIC), TRIR/DART metrics, Safety Contacts), and upload materials to ARC SharePoint/Teams per leader standard work.
• Coordinate daily safety presentations for operations meetings and distribute safety toolbox topics; track completion and follow-ups.
• Assist with stormwater recordkeeping and sampling coordination; help maintain SWPPP documentation, inspection schedules, and corrective action logs.
• Support spill response documentation and SPCC plan updates; track air emissions reduction actions and related inspections (e.g., baghouse).
• Maintain environmental permits, observation forms, and daily/weekly inspection checklists; compile summaries for EHS leadership and site management.
• Manage pre-qualification packets and the Arcosa Contractor & Vendor EHS Program forms; route for site EHS Manager and Risk Management approvals; track EMR/incident rate documentation; file orientation completion records.
• Schedule contractor orientations, collect signatures/acknowledgements, and maintain follow-up inspection records.
• Coordinate New Hire EHS Orientation logistics and materials; maintain training rosters and the training matrix; publish monthly training calendars and reminder communications.
• Schedule required classes (e.g., CPR/First Aid/AED; NFPA 70E for maintenance) and track completion with site leaders; support standardization of safety programs across plants.
• Provide bilingual translation/adaptation of training decks, handouts, and posted notices to ensure comprehension and participation.
• Maintain rosters for CDL Medical Examination Certificate expiration dates; notify supervisors ahead of due dates and file new certificates.
• Support driver qualification file updates and bilingual communications to drivers regarding renewals, testing, and required documentation.
• Prepare and submit monthly updated Ops 4.0 safety metrics and monthly EHS presentations as scheduled.
• Maintain ARC SharePoint/Teams EHS libraries (version control, permissions, archive); ensure documents are correctly categorized and accessible to leaders.
• Assist in tracking results through closure from internal audits, gemba walks/blitzes, and routine inspections (e.g., hazardous waste building, paint booth, stormwater structural controls), and support as needed.
• Prepare agendas, minutes, and action trackers for site EHS meetings; follow up on assignments until completion.
• Translate announcements, SOP summaries, signage, and safety alerts (English ↔ Spanish); assist supervisors in delivering training and safety briefings to Spanish‑speaking employees.
• Manage calendars, travel, and logistics for EHS leaders; open purchase orders for PPE/safety supplies; process invoices and maintain inventories.
• Serve as the front‑line point of contact for EHS requests; triage and route items to the appropriate EHS leader; maintain confidential records.
• Coordinate scheduling of occupational clinic visits, track employee attendance, review visit results for completeness, and forward results/notes to EHS leader.

• Bilingual (English/Spanish) required; professional fluency in both verbal and written communication.
• 2–4 years of administrative experience; EHS support experience in manufacturing, construction, recycling, or industrial operations preferred.
• Working knowledge of common EHS topics (e.g., OSHA programs listed above; environmental basics like SWPPP/SPCC, spill response, sampling; DOT/CDL documentation).
• Proficiency with Microsoft 365 (Outlook, Teams, SharePoint, Excel/Word/PowerPoint); ability to learn Arcosa systems (Sphera ESG, LMS, ARC SharePoint…