Executive Personal Assistant

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The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive s behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

• Administrative Support
  • Manage billing and personal finances for a family business
  • Oversee payment schedules for household staff
  • Coordinate meetings, appointments, travel arrangements, and conference calls
  • Liaise with internal and external stakeholders, including clients, vendors, and board members
  • Maintain an organized filing system of paper and electronic documents
• Meeting Coordination
  • Schedule and coordinate meetings and events, including preparing agendas, taking minutes, and following up on action items
  • Ensure executives are well-prepared for meetings, including providing necessary materials and briefing notes
• Travel Management
  • Arrange complex and detailed travel plans, itineraries, and agendas
  • Compile documents for travel-related meetings
• Communication
  • Screen and direct incoming calls and emails; prioritize and respond appropriately
  • Draft and edit correspondence, reports, and presentations
  • Act as a point of contact between executives and internal/external clients
• Personal Finances
  • Monitor daily activity of AMEX for CEO and staff
  • Ensure payments are made, credit card limits are managed, and receipts are collected
  • Put together a monthly reconciliation report for company and personal expenses
• Office Management
  • Work with Office Manager to ensure office supplies and manage vendor relationships
  • Ensure the CEO s office environment is organized and functional

• Bachelor’s degree in Business Administration, Communications, or related field preferred
• Additional qualifications as an Accounting Assistant or Administrative Assistant are a plus
• Minimum of 5 years experience in an executive assistant role or similar capacity
• Experience in managing multiple priorities, administrative coordination, and logistics
• Exceptional organizational and time management skills
• Strong verbal and written communication abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to multitask and prioritize tasks effectively
• High degree of discretion and confidentiality
• Professional demeanor and strong interpersonal skills
• Ability to work independently with minimal supervision

• Executive

• Full-time

• Administrative, Accounting/Auditing, and Project Management