Accounts Payable Admin

Founded in 1984, Firetrol is the national leader in fire protection & life safety services. We are seeking a Accounts Payable Admin for Firetrol's district office in Houston, TX.

Under the direction of the Office Manager, this position will be performing administrative/accounts payable functions in accordance with established procedures.

The successful candidate will oversee multiple administrative duties, which include:

• Answer incoming calls.
• Process vendor invoices, including matching to POs, verifying pricing, terms, and charges.
• Review and enter invoices with correct vendor , GL coding, and approvals.
• Maintain and organize A/P files and records.
• Ensure payments are applied to the correct invoices.
• Scan and email invoices to corporate for payment.
• Investigate and resolve A/P issues, discrepancies, and material irregularities.
• Review vendor statements and resolve past‑due or incorrect items before submitting to corporate.
• Correct reconciliation errors identified by corporate A/P.
• Manage accounts payable using Great Plains and other programs.
• Provide accurate data entry and assist the purchasing department as needed.
• Offer professional administrative and clerical support to colleagues and supervisors.
• Assist with general office tasks and other responsibilities to support the business.
• Take on additional duties once familiar with systems and processes.

• Strong customer service and communication skills.
• Accounts payable or similar admin experience preferred.
• Ability to read, match, and verify invoices, POs, pricing, and payment terms.
• High attention to detail and accuracy in data entry.
• Strong organizational and record‑keeping skills.
• Ability to identify and resolve discrepancies or A/P issues.
• Experience with Great Plains is a plus.
• Ability to learn new systems and processes quickly.
• Strong time‑management and prioritization skills.
• Professional, dependable, and able to work independently or with a team.

Firetrol offers competitive wages and top‑of‑the‑line benefits that include health, dental, vision, life insurance, short and long term disability, generous paid time off practice and a 401(k) plan with a generous company match and immediate vesting. Additionally, sponsors training and education opportunities. Finally, Firetrol offers career growth opportunities, not just a job.