Office Administrator; On Site

Office Administrator

Location:
Houston, Texas

Model of Work:
On-Site In-Office 5 days/week

Work Schedule: 7:30am – 4:30pm

Office Environment:
Business Casual

Are you excited by challenges? Do you enjoy working in a fast-paced, international and dynamic environment? Then now is the time to join Quorum Software, a rapidly growing company and industry leader in oil & gas transformation.

Quorum Software is the world's largest provider of digital technology focused solely on business workflows that empower the next evolution of energy. From emerging companies to supermajors, throughout every region of the globe, customers rely on Quorum's proven innovation and unmatched global expertise to streamline business operations and make data-driven decisions that optimize profitability and growth. Our industry-leading solutions are transforming energy companies across the entire value chain, helping visionary leaders evolve their organizations into modern energy companies.

Perform office administrative duties including:

• Serves as the Front Office Receptionist and answer incoming telephone calls, determines purpose of calls, and forwarding calls to appropriate personnel or department. Retrieves messages from voice mail and forwards them to appropriate personnel.
• Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
• Works with the Executive Team’s assistants on various tasks
• Monitors visitor access.
• Maintains office floor plan and nameplates.
• Assists visiting employees with locating a workspace for their visit and proper setup equipment.
• Receives, sorts, and distributes mail; assists with outgoing mail and package shipments.
• Maintains the common areas such as the break room and conference rooms; restocks the break room as needed.
• Replenishes the break room on both floors daily with snacks.
• Maintains coffee machines daily, operating machines, replenishing coffee beans, performs daily machine cleaning.
• Maintains the general office equipment, including printers and fax machines, and retrieves and routes incoming faxes.
• Orders, receives, and maintains office and break room supplies.
• Performs other clerical duties such as filing, photocopying, and collating.
• Maintains safe and clean work environment by complying with procedures, rules, and regulations.
• And other duties as assigned.

• General office experience including Telephone Skills, Typing, Documentation Skills, Verbal Communication, Dependability, Attention to Detail, Basic Computer skills including Microsoft Office.
• The successful candidate should have a high school diploma or a GED; six - 12 months related experience and/or training.

To perform the job successfully, an individual demonstrates the following competencies:

• Problem Solving – Identifies and resolves problems in a timely manner;
  Gathers and analyzes information skillfully;
  Develops alternative solutions;
  Works well in team problem solving situations;
  Uses reason even when dealing with emotional topics.
• Shows initiative – exhibits a proactive approach by planning ahead, foreseeing upcoming office needs, etc…
• Customer Service – Responds promptly to customer needs;
  Responds to requests for assistance;
  Meets commitments.
• Interpersonal Skills – Focuses on solving conflict, not blaming;
  Maintains confidentiality;
  Listens to others without interrupting;
  Keeps emotions under control;
  Remains opens to others’ ideas and tries new things;
  Addresses problems directly with the individual involved.
• Oral Communication – Speaks clearly;
  Listens and gets clarification when needed;
  Responds well to questions.
• Written Communication – Writes clearly and informatively;
  Edits work for spelling and grammar;
  Able to read and interpret written information.
• Teamwork – Exhibits objectivity and openness to others’ views;
  Gives and welcomes feedback;
  Supports everyone’s efforts to succeed.
• Quality Management – Looks for ways to improve and promote quality;
  Demonstrates accuracy and thoroughness.
• Ethics – Treats people with respect;
  Keeps commitments;
  Inspires the trust of others;
  Works with integrity;
  Upholds organizational values.
• Organizational Support –…