Billing Administrative Assistant

Billing Administrative Assistant – Kirby

Thermo King of Houston is hiring a Billing Administrative Assistant at 772 McCarty Street, Houston, TX 77029. The role supplies administrative support services to a manager, professional group, or organizational department. Perform basic administrative tasks and projects of a lesser complexity under direct supervision, relying on established guidelines and detailed direction. Tasks will familiarize the employee with the programs and policies of the company.

• Identify and review qualified invoices for portal distribution.
• Submit invoices to related client portals and confirm status.
• Identify errors and upload failures and communicate issues with assigned analyst via email and update the FIS system.
• Action corrected invoices accordingly when notified by internal staff.
• Perform word‑processing duties, including typing reports, correspondence, and memoranda.
• Proofread all prepared documents for spelling and typographical errors.
• Prepare and produce routine and basic reports as assigned, following direction for format layout and ensuring reports are distributed to all required individuals.
• Create basic documents, graphics, and charts for routine projects using word processing, spreadsheet, and graphics software.
• Receive, screen, and direct telephone calls from employees and external customers; take and record telephone messages.
• Answer caller questions or refer callers to the appropriate person, and follow up with callers on information requests.
• Establish and maintain filing systems for confidential files and records, routinely filing all documents.

• Ability to perform work accurately and thoroughly.
• Organized, following a systematic method of performing tasks.
• Ability to build relationships effectively with customers and co‑workers.
• Clear and concise written communication skills.
• Effective verbal communication skills.

High School Graduate or General Education Degree (GED) and one to two years of related experience.

Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).

Standard Office Criteria.

Standard Office Criteria.

• Seniority level:
  Entry level
• Employment type:
  
  Full‑time
• Job function:
  Administrative
• Industries:
  Transportation, Logistics, Supply Chain and Storage