Executive Assistant

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$31.00/hr - $31.00/hr

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

JOB DETAILS:

Job Title:

Executive Assistant Senior

Location:

Houston, TX, 77008

Duration: 03+ months

Contract Type: W2

Shift: 08:00 am to 5:00 pm (Mon to Fri)

Summary

Education verification required at time of submission - High School Diplomat

Monday-Friday 8 hours

Summary:

This Job is responsible for providing overall secretarial support to the Executive(s) to whom it is assigned to accomplish daily workloads with duties including or comparable to those indicate below. The Executive Assistant Senior handles a wide variety of situations involving the clerical and administrative functions of the executive offices, which often cannot be brought to the attention of the executive.

The Executive Assistant Senior serves as liaison between the Executives, Medical Staff, Board members, major donors, associates and the public, making independent decisions when appropriate and working as part of a team for overall support of executives.

Responsibilities:

Meets expectations of the applicable

Competencies:

Leader of Self, Leader of Others, or Leader of Leaders. Maintain executive’s calendar, scheduling meetings and appointments as requested; on our own initiative, establishes appointment priorities, reschedules or refuses appointments or invitations, and draws attention to important dates or conflicts. Prioritizes own time according to workload demands. Plans, coordinates and participates in administrative and board-level meetings, following guidelines in Hospital Bylaws, JCAHO Administrative and Board standards and other regulatory entities, schedules meeting rooms;

orders catering; prepares agendas; does timely mail-outs; takes and transcribes minutes; coordinates follow-up actions; and works directly with Committee Chairs. Provides polite, courteous and professional reception and telephone service; tactfully determines the nature and urgency of business; answers inquiries and resolves conflicts independently whenever possible.

Requirements

The Executive Assistant handles a wide variety of situations involving the clerical and administrative functions of the executive offices

• Excellent communication skills and organization skills required 3 years of experience in office and calendar management are required. Experience working in supported functions' work processes and environment is preferred.

• Seniority level
  
  Mid-Senior level

• Employment type
  
  Contract

• Job function Administrative
• Industries Hospitals and Health Care

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