Accounts Payable Clerk

A technical services provider is seeking an Accounts Payable Clerk to manage vendor invoices and payment processing. The ideal candidate is a detail-oriented accounting professional with strong reconciliation and documentation skills. Working collaboratively, the new hire will support financial accuracy by processing invoices and maintaining vendor records while assisting with reconciliations and month-end close activities.

Salary: $25-35/hr

Location: Houston, TX 77034

Type of Position: Temp-to-Hire

• Distribute invoices for approval to proper associates with organization.
• Prepare invoices for data entry including general ledger coding as required.
• Review all invoices for appropriate documentation and approval prior to data entry based on our organization’s policies and procedures.
• Communicate with satellite offices, vendors, and within the organization, regarding identified issues with accounts payable invoices.
• Verify sales tax on invoices is accurate and communicates with Assistant Controller and CFO any identified issues with tax on invoices that are beyond the norm.
• Data entry of invoices for assigned vendors and review data entry of local co-workers and satellite locations for accuracy
• Assist other companies/divisions with any issues that they may have regarding invoices and processes.
• Process out-of-cycle disbursements, weekly and mid-monthly checks and wires with Assistant Controller - including positive pay uploads to bank and upkeep of Excel check register logs.
• Prepare checks for distribution and maintain filing of documentation in vendor files.
• Handle communications with vendors regarding statements, invoice payment inquiries, invoices not received, etc.
• Pull bank monthly bank statements from banking system.
• Monitor positive pay and ACH transactions daily through banking system including AP ACH setups.
• Maintain database (Excel file) of various vendor portal logon/password in secure AP spreadsheet.
• Assist with compiling audit documentation.
• Tie-out intra-company invoices with Accounts Receivable and generate offsetting invoices so offset can be performed within accounting system.
• Perform vendor offsets as needed.
• Perform Accounts Receivable Customer Master file setups based on documentation received from AR department.
• Monitor on-hold invoices and credit items within Accounts Payable.
• Perform general ledger entries and imports.
• Initiate the collection of invoices to be reported to Corporate office at month- end within the company.
• Assist with any month-end close items as required.
• Carry out other duties assigned.

• High School Diploma, or equivalent, is required;
  Associates degree in accounting, business or equivalent field is preferred
• Minimum of one year of experience working in Accounts Payable is required
• Demonstrated proficiency with Microsoft Office Suite (Outlook, Word, Excel)
• Demonstrated attention to detail to accurately process invoices and review data entry
• Ability to define problems, collect data, establish facts and draw valid conclusions
• Proven communication skills, both oral and written, to convey thoughts, ideas, and facts to a diverse group of individuals from co-workers, managers, and employees of other divisions
• Ability to prioritize and work in a fast-paced environment to meet all deadlines
• Must be able and willing to travel overnight for training and/or meetings as required (10%)
• Working extended hours, including weekends, may be required periodically
• May occasionally lift up to 25 pounds at a time
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions as defined per Company policy

Due to the high volume of applications we typically receive, we regret that we are not able to personally respond to all applications. However, if you are invited to take the next step in the process, you will typically be contacted within one week of submitting your application.