Accounts Payable Coordinator

Job Description

Since 1933, Heath Consultants Incorporated has been the leading provider of services and equipment for the natural gas and utility industry. With a commitment to safety, innovation, and reliability, we manufacture our equipment at our state‑of‑the‑art facility in Houston, TX.

As an Accounts Payable Coordinator
, you’ll help ensure the accuracy and efficiency of our payment processes by managing vendor invoices, maintaining financial records, and collaborating across departments. This is a great opportunity for someone who thrives in a structured environment, enjoys problem‑solving, and is looking to build a long‑term career with a well‑established company in the essential natural gas and utility services industry. If you’re a self‑starter with a passion for accuracy and a team‑first attitude, we invite you to be part of our 90+ year legacy of excellence.

Candidates MUST be local to the Houston, TX area for the interview process and work environment.

• Accurately process a high volume of invoices, ensuring correct coding, approvals, and timely payments.
• Reconcile vendor statements and resolve discrepancies with precision and thorough documentation.
• Maintain organized and complete records of all AP transactions for audit and compliance purposes.
• Monitor the AP inbox and handle incoming mail—date stamp, sort, and distribute appropriately.
• Enter and code both PO and non-PO invoices; follow up with buyers for missing PO-related invoices.
• Ensure invoice quantities and pricing match purchase orders.
• Coordinate with internal departments for invoice discrepancies or missing W‑9s to ensure vendor setup in Epicor or Data Works.
• Run and review the “Received Not Invoiced” report regularly.
• Manage vendor maintenance, setups, and issue resolution.
• Void checks, apply credit memos, and research unpaid invoices.
• Prepare checks for approval, signature, and mailing after check runs.
• Support other accounting and administrative tasks as assigned.

• High school diploma or equivalent required;
  Associate’s degree in Accounting or Finance preferred.
• Minimum of 2 years of experience in accounts payable or a similar accounting role.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook).
• Experience with ERP systems such as Epicor or Data Works a plus.
• Strong attention to detail and organizational skills.
• Excellent communication and follow-up skills.

• Work Format:
  Hybrid – must be able to work on‑site near Hobby Airport in Houston, TX.
• Employment is contingent upon the successful completion of a background check and drug screening.
• Equal Opportunity
  
  Employer:
  
  Heath Consultants Incorporated is proud to be an EOE.
• Hourly rate: $20‑25 hourly.