Purchase Coordinator

Join the winning team of Mac Haik Houston Chevy today. We're a 20 time Chevy Dealer of the Year Winner and always go the extra mile to make sure our customers and employees are satisfied.

The Purchase Coordinator position performs basic and routine accounting functions. The position complies and maintains verified accounts payable and accounts receivable records, reconciles statements, issues payment to vendors, and monitors accounting actions. The Purchase Coordinator is responsible for accurately recording sold units and for processing accounts payable payments.

• Reconciles statements and ledgers making sure that payments are consistent with dealership schedules.
• Bill new and used vehicle deals and post into accounting.
• Organize paperwork in each deal and check for completeness.
• Communicates to the office manager cash requirements for the payable dates.
• Reconciles bank balances on a daily basis.
• Rebate and incentive verification and collection.
• Works closely with Warranty Administrator on submission of all warranties and aftermarket and handling of warranty and aftermarket cancellations.
• Support month-end close with review of general ledger accounts for missing or incorrect information and completion of accurate monthly financial statements.
• Assist with month end closing tear downs and filing.
• Assist with collections on past due accounts.
• Takes necessary collections actions; follows up with agency and department heads.
• Facilitates daily bank deposit.
• Applies payments and sends out monthly statements.
• Accounts payable activities including data entry of invoices, new vendor setup, payment, statement reconciliation and dispute resolution.
• Records vendor information for 1099 reporting.
• Provide backup receptionist coverage, as needed.
• Maintain professional personal appearance.
• Complete required training assigned through the company training portal.
• Adhere to consistent and reliable work schedule.
• Demonstrate ethical business practices and integrity in all interactions to uphold the Mac Haik Automotive group brand.
• Effectively perform duties and responsibilities in a safe manner.
• Other duties as assigned.

• High school diploma or equivalent required
• Microsoft Office (Outlook, Excel) required
• DMS knowledge (CDK/ADP) preferred
• Dealership Experience
• Must be able to operate standard office equipment
• Operate 10-key calculator
• Successful completion of pre-employment screening
• Authorization to work in the USA

• Medical, dental, and vision plan
• 401(k) savings plan
• Opportunities for advancement
• Great culture
• 5 day work week

We are an equal opportunity employer and prohibit discrimination / harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.