Accounting Specialist

Kirksey Architecture is seeking a detail-oriented Accounting Specialist to join our Accounting team and support the financial operations that drive our project-based design practice.

At Kirksey, we greatly value our people, our clients, our communities, and our planet. As architects, designers, and planners, we are committed to creating high-performing, healthy environments that make a lasting, positive impact. Our work focuses on resource-efficient, community-enhancing design that delivers meaningful experiences for the people who use the spaces we create. As part of our commitment to responsible practice, Kirksey operates as a carbon-neutral firm.

We are an award-winning architecture firm built on collaboration, innovation, and sustainability. Our specialized practice groups function as “firms within a firm,” empowering teams with the leadership, focus, and flexibility to deliver exceptional, tailored design solutions.

If you’re looking for more than just a job, you’ll find it here. With a culture that encourages ideas, supports ambition, and invests in professional growth, Kirksey is a place where you can build a long-term, rewarding career.

The Accounting Specialist is responsible for full-cycle accounts payable processing, employee expense reimbursements, and corporate credit card reconciliations. This role also provides monthly administrative support to the billing function in a professional services environment.

This position ensures timely and accurate processing of financial transactions while maintaining strong internal controls and supporting project-based operations.

• Process high-volume vendor invoices accurately and timely, including coding and routing for approval
• Manage full-cycle AP, including vendor setup, invoice matching, and payment processing
• Review, audit, and process employee expense reports in accordance with company policy
• Administer corporate credit card program, including monthly reconciliations and follow-up on outstanding items
• Reconcile AP subledger to the general ledger
• Assist with month-end close related to payables
• Maintain vendor records and ensure compliance with W-9 and 1099 reporting requirements
• Respond to vendor and employee inquiries regarding payments and expense policies

• Provide administrative support for monthly client billing cycle
• Assist with preparing draft invoices based on project manager input
• Verify billing data for accuracy (labor, expenses, contract terms)
• Compile supporting documentation for client invoices
• Distribute finalized invoices and maintain billing records
• Assist with basic billing adjustments or corrections as directed
• Support documentation requests related to client billing

• 5+ years of accounts payable experience
• Experience in a professional services environment (architecture, engineering, consulting, legal, etc.) preferred
• Familiarity with project-based billing or time-and-expense billing strongly preferred
• Experience with accounting/ERP systems (Deltek, Net Suite, SAP, Oracle, etc.)
• High attention to detail and strong organizational skills
• Ability to manage deadlines during month-end and billing cycles
• Strong communication and customer service skills

• Understanding of project accounting and cost allocation
• Experience supporting month-end close
• Process improvement mindset
• Ability to work cross-functionally with accounting and project teams

At Kirksey Architecture, we are committed to supporting your professional and personal growth. We offer:

• Employer-paid Medical, Dental, and Vision Insurance (at employee base level)
• Employer-paid Short-Term and Long-Term Disability
• Employer-paid Life and AD&D Insurance
• Employee Assistance Program and Mental Wellness resources
• Identity Protection
• Minimum of 15 days of paid time off (PTO)
• Hybrid work schedule after 60 days of employment
• Exam and professional reimbursement
• Professional development and continuing education opportunities

To Executive Search Firms and Staffing Agencies: Kirksey Architecture does not accept unsolicited resumes from agencies that have not signed a service agreement. All unsolicited resumes will be considered Kirksey’s property.