Accounts Payable Assistant

Job Summary

The Accounts Payable Assistant supports the accounting team by assisting with invoice processing, data entry, and vendor communications.

• Assist with entering vendor invoices into the accounting system
• Verify invoices for basic accuracy and proper approval
• Match invoices with purchase orders or receiving documents when applicable
• Maintain organized digital filing systems for AP records
• Respond to basic vendor inquiries and route complex issues to senior staff
• Assist with 1099 tracking and documentation
• Perform general administrative and accounting support tasks as assigned

• High school diploma
• 0–1 year of accounting, bookkeeping, or administrative experience
• Strong attention to detail and willingness to learn
• Basic computer skills and familiarity with Quick Books a plus
• Ability to follow instructions and meet deadlines

• Coursework or associate degree in Accounting, Finance, or Business
• Internship or office experience in an accounting or finance environment
• Familiarity with accounting or ERP software

• Strong organizational skills
• Basic math and data entry accuracy
• Professional communication skills
• Ability to handle confidential information
• Team-oriented with a positive attitude

Ability to sit for extended periods and use standard office equipment.