AP Accounting Specialist

Job Summary

We are seeking an experienced AP Accounting Specialist to join our growing finance team. This role is responsible for the accurate and timely processing of vendor invoices, payment execution, account reconciliations, and ensuring compliance with company policies and accounting standards. The ideal candidate will have strong attention to detail, a solid understanding of accounts payable and general accounting principles, and the ability to collaborate effectively with internal departments and external vendors.

As the role evolves, the AP Accounting Specialist may take on expanded accounting responsibilities, offering opportunities for long-term growth within the organization.

• Invoice Processing: Accurately receive, verify, and process a high volume of vendor invoices and credit memos, ensuring proper coding to general ledger accounts and cost centers.
• Payment Processing: Prepare and process payment runs (e.g., checks, ACH, wire transfers) in a timely manner, ensuring all payments have appropriate documentation and approval signatures and application of payments against supplier invoices.
• Reconciliation: Perform regular reconciliations of vendor statements, accounts payable ledgers, and bank statements to identify and resolve discrepancies promptly.
• Vendor Management: Act as the primary point of contact for vendor inquiries, resolving payment issues or disputes and maintaining accurate vendor records, including W-9s and other necessary documentation.
• Expense Management: Review and process employee expense reports, ensuring compliance with company policies and obtaining necessary approvals.
• Intercompany Processing: Review and process intercompany cost accruals and recharge invoices.
• Month-End Close Support: Assist with month-end and year-end closing procedures, including preparing journal entries for accruals and prepaids, intercompany reporting.
• Documentation and Compliance: Maintain organized and accessible digital and physical records of all accounts payable transactions for audit purposes and ensure all activities comply with financial policies and regulations.
• Process Improvement: Identify opportunities for process improvements within the accounts payable function to enhance efficiency and accuracy.

• Bachelor's degree in accounting or finance is required
• 1-3 years of accounts payable or accounting experience required
• Experience in a high-volume or complex AP environment preferred
• Proficiency with ERP or accounting systems (Dynamics preferred)
• Strong understanding of AP processes, expense coding, accruals, and internal controls
• Proficient in Excel - pivot tables and V-lookups required
• Excellent analytical, organizational, and problem-solving skills
• Strong written and verbal communication abilities
• Ability to manage multiple deadlines in a fast-paced environment
• High level of accuracy and attention to detail

If you meet the qualifications and are seeking an accounts payable–focused role with long-term growth potential, we encourage you to apply.

Addison Group is an Equal Opportunity Employer.

Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.

Reasonable accommodation is available for qualified individuals with disabilities, upon request.