Accounts Payable Administrator

Role and Responsibilities

• Process vendor invoices, ensuring appropriate approvals and coding to correct general ledger accounts and cost centers.
• Match purchase orders and receipts to invoices, resolving discrepancies with procurement and operations teams.
• Maintain and reconcile accounts payable records, ensuring timely and accurate payment of all vendor obligations.
• Prepare weekly and monthly payment runs, including checks, ACH, and wire transfers, in accordance with company policies
• Verify and process expense reports for employees.
• Communicate with vendors and internal stakeholders to resolve invoice or payment issues.
• Assist in month-end close processes by providing AP-related reports, accruals, and reconciliation support.
• Monitor aging reports and ensure timely payment to critical suppliers to support ongoing field operations.
• Ensure compliance with company policies, tax regulations, and industry standards.
• Support audits by preparing documentation and responding to auditor inquiries related to payables.
• Assist with process improvements to enhance efficiency and accuracy of AP functions.
• Work closely with project managers and field supervisors to ensure accurate project costing and timely AP support for ongoing jobs.

Qualifications and Education Requirements

• Associate's degree in Accounting, Finance, or a related field preferred.
• 2+ years of accounts payable experience, preferably in an industrial or construction services environment.
• Strong understanding of general accounting principles and payables processes.
• Proficiency with ERP systems and Microsoft Office, especially Excel.
• Ability to manage high volumes of transactions with accuracy and efficiency.
• Strong organizational and time management skills.
• Effective communication and interpersonal skills.
• Familiarity with project-based or job-cost accounting is a plus.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Manual dexterity required for keyboarding, using a mouse, and handling office documents.
• Visual acuity to view computer screens, read financial data, and review printed reports or invoices.
• Occasional lifting of office supplies, files, or boxes up to 20 pounds.
• Ability to communicate clearly in person, over the phone, and via email.
• May require occasional movement within an office environment, including walking to other departments or meeting rooms.
• The employee must be able to perform the essential functions of the job with or without reasonable workplace accommodation.

The individual must also be able to wear and properly utilize appropriate personal protective equipment (PPE) to work or visit within areas where it is required. This includes hard hat, safety glasses/spoggles, respirators, ear plugs, steel toed shoes, or other protective equipment as required by the work performed and location the work is being done.

The Company expects and requires all employees to observe and fulfill all safety responsibilities as outlined in workplace safety training, and actively work toward maintaining a safe workplace. Failure to do so can result in disciplinary action, up to and including termination of employment. Regular attendance and punctuality are required of all employees.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Employment at Thorpe Specialty Services Corporation and its affiliates is on an "at-will" basis. There is no contract of employment between Thorpe Specialty Services Corporation and anyone or all its employees unless explicitly stated elsewhere. Employment security cannot be guaranteed for or by any employee.

No Manager, Supervisor, or employee of the Company has any authority to enter into an agreement for employment for any specified period of time or to make an agreement for employment other than at-will.

Thorpe Specialty Services…