Accounts Receivable Spec

Position: ACCOUNTS RECEIVABLE SPEC I
Position Summary

The Accounts Receivable Specialist is responsible for managing accurate, timely billing and collections for construction and fabrication projects. This role supports cash flow by ensuring invoices comply with contract terms, customer requirements, and applicable regulations, while actively monitoring aging, resolving discrepancies, and coordinating with Operations, Project Management, and Accounting. This position plays a critical role in revenue integrity and risk mitigation for FABco's construction and fabrication operations.

Essential Duties and Responsibilities

• Prepare, review, and issue customer invoices in accordance with contract terms, purchase orders, approved change orders, project documentation, and customer-specific requirements, including progress billings and AIA-style pay applications when applicable.
• Track and manage retention, lien waivers (conditional and unconditional; partial and final), and final billing in compliance with contractual and statutory requirements.
• Process and apply customer payments accurately, including checks, ACH, and wire transfers, and maintain accurate customer account records within FABco-approved ERP/HRIS systems.
• Monitor accounts receivable aging and perform proactive collections on past-due accounts to support cash flow.
• Coordinate with Project Managers, Estimators, Operations, and Accounting to resolve billing discrepancies, quantity disputes, and pricing issues.
• Support month-end close and audit activities by maintaining accurate documentation, reconciliations, and reporting related to accounts receivable.
• Perform related duties as assigned.

Required Qualifications

• High school diploma or GED required;
  Associate's degree in Accounting, Finance, or a related field preferred.
• 2-4 years of accounts receivable experience in construction, fabrication, or manufacturing environments
  - REQUIRED
  .
• Working knowledge of accounts receivable processes, including billing, collections, and internal controls within a construction or project-based environment.
• Experience using ERP or accounting systems (Paycom preferred) with proficiency in Microsoft Excel and standard office software.
• Demonstrated ability to manage high-volume, high-dollar transactions, meet deadlines, and resolve discrepancies accurately.
• Strong attention to detail with effective written and verbal communication skills.

Working Conditions

• Office-based role in a fast-paced construction and fabrication environment.
• Standard work schedule of 40 hours per week; overtime may be required during peak billing cycles or month-end close.
• Prolonged periods of sitting and computer use.
• Frequent interaction with internal departments and external customers.

Physical and ADA Requirements

• Ability to sit, stand, walk, and communicate effectively with or without reasonable accommodation.
• Ability to operate standard office equipment, including computers, phones, and office machines.
• Ability to maintain focus and accuracy while performing detailed financial and numerical work.
• Ability to analyze information, exercise judgment, and meet deadlines in a fast-paced environment.
• Ability to understand and apply written and verbal instructions, accounting procedures, and billing requirements.
• Ability to manage multiple priorities, resolve discrepancies, and communicate professionally with internal teams and external customers.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role, provided such accommodations allow the employee to meet all job requirements.

Equal Employment Opportunity Statement

FABco, LLC is an Equal Opportunity Employer. FABco does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other legally protected status.