Accounts Payable Coordinator

Job Description

Since 1933, Heath Consultants Incorporated has been the leading provider of services and equipment for the natural gas and utility industry. With a commitment to safety, innovation, and reliability, we manufacture our equipment at our state-of-the-art facility in Houston, TX.

As an Accounts Payable Coordinator, you'll help ensure the accuracy and efficiency of our payment processes by managing vendor invoices, maintaining financial records, and collaborating across departments. This is a great opportunity for someone who thrives in a structured environment, enjoys problem-solving, and is looking to build a long-term career with a well-established company in the essential natural gas and utility services industry.

If you're a self-starter with a passion for accuracy and a team-first attitude, we invite you to be part of our 90+ year legacy of excellence.

Candidates MUST be local to the Houston, TX area for the interview process and work environment.

What you will get to do:

• Accurately process a high volume of invoices, ensuring correct coding, approvals, and timely payments.
• Reconcile vendor statements and resolve discrepancies with precision and thorough documentation.
• Maintain organized and complete records of all AP transactions for audit and compliance purposes.
• Monitor the AP inbox and handle incoming mail-date stamp, sort, and distribute appropriately
• Enter and code both PO and non-PO invoices; follow up with buyers for missing PO-related invoices
• Ensure invoice quantities and pricing match purchase orders
• Coordinate with internal departments for invoice discrepancies or missing W-9s to ensure vendor setup in Epicor or Data Works
• Run and review the "Received Not Invoiced" report regularly
• Manage vendor maintenance, setups, and issue resolution
• Void checks, apply credit memos, and research unpaid invoices
• Prepare checks for approval, signature, and mailing after check runs
• Support other accounting and administrative tasks as assigned

Requirements:

• High school diploma or equivalent required;
  Associate's degree in Accounting or Finance preferred
• Minimum of 2 years of experience in accounts payable or a similar accounting role
• Proficient in Microsoft Office Suite (Excel, Word, Outlook)
• Experience with ERP systems such as Epicor or Data Works a plus
• Strong attention to detail and organizational skills
• Excellent communication and follow-up skills

Additional Information

• Work Format: Hybrid - must be able to work on-site near Hobby Airport in Houston, TX
• Employment is contingent upon the successful completion of a background check and drug screening
• Equal Opportunity Employer: Heath Consultants Incorporated is proud to be an EOE
• Hourly rate: $20-25 hourly

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