Accounts Receivable Manager

St. Thomas High School

Title: Accounts Receivable Manager
Year:  School Year
Supervisors: VP of Finance
FLSA: Exempt

The Accounts Receivable Manager is responsible for all aspects of the accounts receivable function, including but not limited to billing, collections, cash application, and account reconciliations. This role ensures timely and accurate revenue collection, maintains strong internal controls, and collaborates with internal teams to resolve discrepancies. The position reports directly to the Vice President of Finance and Business Office Manager and manages Accounts Receivable programs for major revenue sources, including tuition, and fundraising.

St. Thomas High School, an all-boys private, Catholic college-preparatory school for grades 9-12 in Houston, Texas, is actively seeking to fill the position of Accounts Receivable Manager. Ranked among the country’s finest college-preparatory schools and founded in 1900, St. Thomas continues today to build on its mission:
Teach Me Goodness, Discipline, and Knowledge. With an enrollment of approximately 750 students and growing, St. Thomas is committed to providing a multi-dimensional education for young men through a challenging college-preparatory curriculum and an abundance of artistic, athletic, and leadership opportunities.

• Prepares and manages tuition invoices, statements, and payment plans.
• Collects payments and communicates with families regarding past‑due accounts.
• Records payments and reconciles accounts in accounting and educational software.
• Serves as back‑up for cash and check deposits and manages NSF collections.
• Researches and resolves discrepancies; generates monthly, quarterly, and annual reports.
• Assists families with special payment plans when appropriate.
• Review and record financial aid applications.

• Records and reconciles pledges, pledge payments, and gifts for multi‑million‑dollar campaigns.
• Maintains pledge tracking, donor records, and shadow files in accounting software.
• Processes credit card pledge payments and identifies delinquent pledges for timely follow‑up.
• Prepares reports for leadership, lending institutions, and board committees.
• Advises leadership of significant pledges and serves as back‑up for bank deposits.
• Assists with audit preparation and ensures consistent monthly pledge reminders.

• Manages permit‑to‑exam collections, fundraisers, and other revenue sources.
• Assists with major school events and fundraising accounting, including deposits and reconciliations.
• Performs monthly close tasks, petty cash reconciliation, and aged accounts receivable follow‑up.
• Supports various accounting functions for Booster Club, Advancement, Foundation, and Capital Campaign activities.
• Participates in a collaborative Business Office environment supporting the school and community.
• Performs all other duties as assigned.

Required: High School Diploma
Preferred: Bachelor’s in Accounting, Business, or related field

Required: 2-3 years accounting experience
Preferred:

Experience with Excel, Net Suite
Experience in a school and/or non‑profit environment is a benefit

• Proficient in Microsoft Office Suite or related programs.
• Able to learn other accounting software systems and robust Excel functions.
• Reliable and extremely trustworthy.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidential and meticulous records.
• Take initiative.

Work is done in an office environment with pleasant working conditions as well as various locations for events, stories, and marketing. The work hours are reasonably regular. Ability to work some nights and weekends to support events and projects is required.

The above statements are intended to describe the general nature of work performed by individuals in this job classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and qualifications required of individuals in this job classification. All job classifications may have miscellaneous job duties assigned on an as needed basis. Management, at the appropriate level, retains the right to assign and change the duties of any position at any time.

Please go to the St. Thomas High School website s.org/about/careers/. Submit your application, resume, and cover letter on our website.