Accounts Receivable Administrator

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ROCC is looking for an Accounts Receivable Administrator eager to join the team. Reporting to the Controller, the Accounts Receivable Administrator is responsible for both Member and Event Billing and posting of Member and events revenues. Working in an accounting team of 7, the work is fast‑paced with considerable contact with the Members and other departments in the Club. The ideal candidate is able to work overtime throughout the year particularly at month‑and‑year‑end.

ROCC is looking for an Accounts Receivable Administrator eager to join the team. Reporting to the Controller, the Accounts Receivable Administrator is responsible for both Member and Event Billing and posting of Member and events revenues. Working in an accounting team of 7, the work is fast‑paced with considerable contact with the Members and other departments in the Club. The ideal candidate is able to work overtime throughout the year particularly at month‑and‑year‑end.

Full‑Time position | Excellent Benefits | Pay Rate from $24/hour | Exceptional Employee Amenities | Convenient Location | Growth Opportunities

• Audits, updates and files daily Point of Sale chits to accounts receivable and the general ledger.
• Responds to Member’s phone calls and e-mails to answer questions and resolve disputed charges.
• Verifies account discrepancies and disputed charges by obtaining background information from relevant departments and investigating the situation.
• Prepares ACH file for monthly automatic debit payments by Members and post payments to Member accounts.
• Posts reciprocal club transactions each month and monitor collections of reciprocal club charges.
• Log member payments by recording cash, checks, lockbox, e-lockbox and ACH payments.
• Run various reports throughout the month ahead of deadlines e.g. end‑of‑day reports for updated charges and pay period reports to prepare for payroll processing.
• Prepares and distributes monthly Member statements.
• Maintains, audits and updates Member fee billing schedules in Jonas to ensure that Members are billed correctly for dues fees and assessments.

• Maintains and audits the final charges billing for Club banquet events before posting into JONAS.
• Reconciles event billing revenue and expenses GL accounts.
• Matches and reconciles final charges billing GL codes with the invoices before submitting to Accounts Payable for payment.
• Maintains certificate for tax exempt organizations.
• Ensures accurate and timely receipt and recording of deposits and final payments on banquet events.
• Takes phone calls and e-mails to answer questions and resolve billing issues on all events hosted by the club.
• Prepare a list of, and letter for, past due Members.
• Review and update departmental procedures to ensure they reflect current process and procedures.

• Able to effectively communicate in a professional and friendly manner.
• Naturally acts with the Member in mind;
  Is dedicated to meeting the expectations and requirements of Members and the Club.
• Remains calm under pressure and works quickly to develop solutions or resolutions to problems conflict.
• Manages confidential and sensitive information with eminent discretion and integrity.
• A team player, willing to produce and follow through on projects and deadlines, collaborating with multiple departments and managers.
• Ability to be flexible when taking on tasks, prioritizing as necessary, and in handling situations.
• Enjoys working hard and seizing opportunities as they present themselves.
• Exceptional attention to detail.

• High School diploma required. Associates degree preferred.
• A fluent English‑speaker
• 1 year experience working in an Accounts Receivable department in the hospitality sector e.g. private club, hotel, resort.
• Experience working with JONAS software a plus.
• Proficient in MS Excel and Word.
• Reliable transportation.
• Excellent written and verbal communication skills.

We offer excellent benefits for full‑time positions including:
Medical, Dental, Vision; 401(k) Matching & Safe Harbor…