Accounts Payable Specialist

The Accounts Payable Specialist is responsible for processing vendor invoices, ensuring timely payments, and maintaining accurate financial records. This role includes reviewing invoices for proper approval, responding to payment inquiries, managing early payment discounts and late fees, and ensuring checks are issued and distributed on schedule. The specialist also reviews vendor statements for discrepancies and processes credit memos or over payments owed to Pappas.

• Review invoices to ensure proper authorization and compliance with company policies.
• Enter invoices and post EDI Viewer batches into the Great Plains accounting system.
• Review and post invoice batches entered by restaurant locations.
• Prepare and process payment run batches in accordance with due dates.
• Monitor outstanding invoices and follow up on those pending approval.
• Skilled in reconciling data between vendor statements, Excel templates, and ERP systems to ensure accuracy.
• Support the ongoing maintenance of the accounts payable function, including scanning invoices and retrieving documentation for account analysis.
• Ability to prepare, validate, and upload large invoice batches into the accounting system. Familiar with troubleshooting upload errors and maintaining proper documentation for audit purposes.
• Hands‑on experience managing employee expense reports, corporate credit card transactions, and travel reimbursements through Concur.
• Proficient in auditing submissions for compliance with company policy, ensuring timely approvals, and coding expenses to the correct general ledger accounts.
• Knowledge of integrating Concur data with the company’s ERP system and supporting month‑end accruals and reporting.
• Assist with month‑end close duties, including preparing accruals, reconciling AP accounts, ensuring all invoices are processed in the correct period, and providing supporting documentation as needed.

• Minimum of 5 years’ experience in an accounts payable role.
• Strong analytical skills and exceptional attention to detail and accuracy.
• Effective interpersonal and communication skills for interacting with internal staff and external vendors.
• Proven discretion, sound judgment, and ability to maintain confidentiality.
• Proficiency in computerized accounting systems, including AI or web-based AP platforms.
• Proficient knowledge of Microsoft Excel.

Americans with Disabilities Act (ADA)

Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the way things are normally done that will ensure an equal employment opportunity without imposing an undue hardship on the Company. Please contact teamr for assistance completing any forms or to participate in the application process.

Pappas Restaurants is an Equal Opportunity Employer.

• Mid‑Senior level

• Full‑time

• Accounting/Auditing

• Restaurants

• Medical insurance
• Vision insurance
• 401(k)