Accounts Payable Specialist

Our Client, a well-established company in the hospitality industry, is expanding their Accounts Payable department and seeking experienced Accounts Payable Specialists to join their team. This role offers the opportunity to contribute to a growing organization while ensuring accurate and efficient processing of financial transactions.

The Accounts Payable Specialist will be responsible for processing vendor invoices, preparing payments, maintaining financial records, and resolving vendor inquiries. This role requires strong attention to detail, accuracy, and the ability to work with internal staff and external vendors to ensure timely and compliant payments.

• Review invoices for proper authorization and compliance with company policies
• Enter invoices and post batches into the accounting system
• Review and approve invoice batches for multiple sites
• Prepare and process payment run batches according to due dates
• Monitor outstanding invoices and follow up on pending approvals
• Review vendor statements for accuracy and resolve missing or past-due invoices and unprocessed credit memos
• Process credit memos and over payments owed to the organization
• Support ongoing maintenance of the AP function, including scanning invoices and retrieving documentation for account analysis
• Respond to payment inquiries and manage early payment discounts and late fee avoidance
• Ensure timely issuance and distribution of checks

• Minimum of 5 years of experience in an Accounts Payable role
• Proficiency with computerized accounting systems, including AI or web-based AP platforms
• Strong analytical skills with exceptional attention to detail and accuracy
• Effective interpersonal and communication skills for working with internal staff and external vendors
• Proven discretion and sound judgment with the ability to maintain confidentiality
• Proficiency in Microsoft Excel

Associate

Full-time

Accounting/Auditing

Hospitality