Administrative Assistant

Position Details

Position Type:
Secretarial/Clerical/Administrative Assistant
Date Posted: 3/9/2026

Location:

Alice Smith Elementary

At Hopkins Public Schools, we believe that our strength lies in the diversity of our students, staff, and community. We are a proudly inclusive E-12 district serving approximately 7,200 students across the City of Hopkins and surrounding communities. Our district represents a rich mosaic of cultures, backgrounds, identities, and lived experiences; we value and celebrate that diversity in everything we do.

As an academically rigorous and human-centered district, we are committed to fostering a welcoming environment where every student and staff member feels seen, heard, and valued. There is no "typical" Hopkins student, and we embrace this truth as a catalyst for innovation, growth, and equity in learning.
We seek educators and staff who are equity‑minded, culturally responsive, and deeply committed to creating inclusive spaces where all learners can thrive. We welcome candidates who are passionate about dismantling systemic barriers, advancing justice, and preparing students to become bold, collaborative, and compassionate global citizens. When you join Hopkins Public Schools, you are not just joining a district, you are becoming part of a community that honors difference, nurtures potential, and inspires remarkable achievement in every learner, from birth through graduation.

You are welcome  belong at Hopkins.

The Administrative Assistant will perform a variety of responsible, confidential, and complex administrative, technical, and secretarial duties including acting as a liaison with other departments, students, staff, parents, and the public ensuring the efficient operation of the school office.

• Performs administrative assistance for the department and the assigned work group; works independently, and makes appropriate decisions based on experience; performs work within scope of authority and training; duties may vary according to job assignment.
• Oversees administrative workflow; applies specific knowledge of policies and procedures in order to organize and coordinate work.
• Assist the Registrar with student registration and enrollment.
• Resolve complaints within scope of information and authority and refer to others, as appropriate.
• Provides administrative assistance to the work group; maintains calendars and schedules, and coordinates meetings and travel arrangements.
• Exercises initiative in performing administrative duties and resolving problems; tracks assigned issues and effectively communicates operational information.
• Composes correspondence, technical documents and other communications on a variety of subjects requiring knowledge of the operations of the work group; edits and processes memoranda, reports, technical documents and other communications.
• Maintains department files and Google Docs; collects and compiles statistical data; develops and creates a variety of technical and statistical reports; develops management reports.
• Maintains personnel and administrative files; oversees budget and expenditures; processes invoices, purchase requests, contracts, expense reimbursements, special requests, leave requests and payroll.
• Provides information and assistance to staff, students and others having business with the work group; resolves problems and customer service inquiries within scope of authority; explains rules, regulations, policies and procedures; screens and routes calls to appropriate individuals, takes and delivers messages.
• Completes and coordinates special projects, program assignments, and research functions.
• Orders supplies and equipment; tracks maintenance and purchasing issues.
• Oversees the Pearson VUE Test center and proctor exams.
• Promotes and supports the overall mission of the District by demonstrating courteous and cooperative behavior when interacting with public and staff; acts in a manner that promotes a harmonious and effective workplace environment.

• Associate's degree in public or business administration, or a closely related field.
• Three (3) years of secretarial or administrative experience.
• OR an equivalent combination of education, training and experience.

• Driver's license.

Required Knowledge:

• District policies and procedures.
• Applicable state and Federal rules and regulations governing public education.
• Business and personal computers, and spreadsheet software applications.
• Customer service standards and protocols.
• Principles of record keeping, records retention, records management, and file maintenance.
• Administrative principles and practices, including Microsoft office suite.
• Computer applications related to the work.
• Correct business English, including spelling, grammar and punctuation.

Required Skills:

• Researching, compiling, summarizing, preparing and maintaining informational and statistical data.
• Planning, prioritizing and completing…