Administrative Services Manager

Overview

Performs complex administrative work assisting in the management of daily operations of the assigned department, overseeing the maintenance of records, communications, and fiscal management, and related work as apparent or assigned. Work is performed under general direction. Supervision is exercised over subordinate personnel.

• Coordinates and oversees the department’s daily operations as it pertains to staffing, purchasing, finance, and/or accounting decisions to include review of invoices, vouchers, and bills for payment.
• Supervises direct reports; assigns, directs, trains, and inspects the work of staff; rewards, disciplines, coaches, counsels, and evaluates staff; develops staff schedules; recommends transfers, promotions, suspensions, terminations, and demotions.
• Oversees and monitors departmental budget preparation and control; assists with requesting bids, evaluating responses, and managing contracts; researches and writes Federal, State, and private grants.
• Supervises the preparation and maintenance of personnel and other records.
• Acts as a liaison between the department and other City departments or divisions; consults with officials or other divisions and departments on current issues and projects; represents the department or division head as delegated.
• Prepares a variety of reports to assist top management in decision-making and to meet regulatory requirements.
• Assists management with long-term planning including development of agency goals, objectives, and policies; evaluates current department policies, procedures, and projects under way and makes appropriate change recommendations.

• Bachelor’s degree in business administration or related field and considerable experience in office management including supervising administrative support staff, or equivalent combination of education and experience.

• None.

• Thorough understanding of public sector laws, regulations, and administration.
• Technical expertise in functional area.

• Strong communication, organization, and time-management skills.

• Ability to build and maintain relationships with all levels of organization and the general public.

• Work is primarily performed in an indoor, climate-controlled, pleasant environment.

• Grasping, hearing, seeing up close, talking, standing, finger movement, and repetitive motions