Administrative Services Manager

Overview

Description
:

Title:

Admin Services Manager;

Location:

UH at Manoa;
Position Number: 0080155;
Hiring Unit: C OF NAT SCI, NAT SCI DEANS OFF, NAT SCI DEANS OFF;
Date Posted:
January 20, 2026;
Closing Date:
February 17, 2026;
Band: C;
Salary: salary schedules and placement information;
Employment:
Full-time, 11-month, Permanent.

Note
:
This description contains duties, minimum qualifications, desirable qualifications, and application instructions. EEO statements are included as part of the posting.

• Serve as Chief Administrative Services Officer, responsible for the management and administration of areas including, but not limited to, accounting, finance, human resources, organization and facilities management.
• Review and approve, as the College's designated approving authority, appointments and extensions of appointments of faculty, APT, Graduate Assistants, non-compensated appointees, casual employees, etc.
• Serve & supervise as the College's custodian of record for respective admin ops.; respond to requests for info. from all sources including attorneys, ensuring compliance with the provisions of the UIPA, CBAs, and other applicable laws/regulations
• Serve as the lead Fiscal Administrator for the College with $25,000 purchasing authority and p-card, for both the University and the RCUH transactions.
• Serve as the Fiscal Administrator responsible for the College's operating budget which includes general, special, revolving, trust, gift and agency funds.
• Supervise the maintenance of records of revenues, allocations, commitments, encumbrances, and expenditures to maintain the integrity of the College's financial position.
• Advise chairs & supervisors regarding the application of CBAs, BOR policies, University Executive and Administrative policies, and State and Federal laws and regulations pertaining to human resources management.
• Review and approve requests to create new permanent and temporary positions.
• Review and approve vacancy announcements for content and to ensure that University policies and procedures, collective bargaining provisions, and equal employment opportunity/affirmative actions requirements are met.
• Review and approve requests for overload ensuring compliance with University policies and procedures, collective bargaining agreements, Federal regulations, and other terms and conditions set forth by granting agencies.
• Supervise the proper application of employee benefit programs, workers' compensation claims procedures, and temporary disability benefits.
• In consultation with the Office of International Affairs, advise chairs and prospective employees of immigration requirements/laws and University policies relative to obtaining necessary employment visas.
• Review & respond as appropriate to claims for unemployment benefits. Appear & testify at hearings as necessary. Working closely with the HR Specialist, receives & hears complaints/concerns and acts to resolve personnel conflicts.
• Train, evaluate and supervise of administrative staff in various functional areas.
• Aid the Dean in the formulation, optimization, execution and evaluation of all policies, procedures and operations of the College, while receiving recommendations from the Personnel Officer and administrative staff.
• Responsible for formulation, implementation, and evaluation of all academic staffing models, fiscal, and human resources operations of the College
• Work with the Dean and Associate Deans to formulate strategic procurement and management of space and facilities within the College.
• Create, develop, implement and modify effective staffing plans for the college to support research and education efforts.
• Facilitate the formation of effective staffing models within departments.
• Develop in partnership with the Dean effective and responsive budget models for the College and individual departments.
• Work in partnership with the Dean and Associate Deans in various roles including: team building, developing collaborations across colleges or between departments, fundraising, developing public events, coordinating and scheduling meetings, implementing payroll and funding initiatives, and playing a leadership role in the formation of an effective, positive culture within the college.
• Recommends and implements changes to administrative program policies, and standard operating procedures to improve customer service operations to achieve the most efficient and economical service.
• Work with the Dean and Associate Deans to strategize, develop & coordinate an advisory board. Plan and assist in the facilitation of meetings and activities for the Board, alumni, and other stakeholder groups.
• Develop and execute feedback mechanisms for all functions of the College.
• Leads and assists with grievances, labor relations cases and investigations with employees and union representatives. Serve as fact finder on investigations as necessary
• Work with the Dean and Associate Deans to strategize, develop & coordinate an advisory board. Plan and assist in the…