HR Specialist

Overview

Title:

HR Specialist

Position Number: 0078436

Hiring Unit:
Shidler College of Business – Dean's Office

Location:

University of Hawaii at Manoa, Honolulu HI

Date Posted: 01/30/2026

Closing Date: 02/12/2026

Band: A or B

Salary:
Salary schedules and placement information

Additional Salary Information:
Pay Band A Mn $4,458/mon;
Pay Band B Min $5,434/mon

Full Time/Part Time:
Full-Time

Temporary/Permanent:
Permanent

Funding:
General

• Serves as an HR Specialist in the Administrative/Fiscal Office for the Shidler College of Business, responsible for reviewing and processing the College's human resources transactions and administering other personnel functions.
• Responsible for a full range of administrative/fiscal support services for the Shidler College of Business.
• Receives HR-related forms, hiring packets, correspondence and reports via incoming mail, hardcopy and electronically. Reviews and ensures proper action is taken.
• Reviews and audits personnel documents for compliance with applicable University of Hawaii (UH), Research Corporation of the University of Hawaii (RCUH), state, federal, contract rules, and regulations.
• Gathers and maintains a comprehensive database of all personnel actions and assists the fiscal administrator in coordinating all fiscal/administrative matters.
• Responsible for receiving and distributing payroll checks and payroll related documentation.
• Responsible for Business Office approval of all student employment transactions for the Shidler College of Business. Serves as the department liaison between Student Employment and the College.
• Works closely with departments to provide guidance on necessary supporting documentation and processing of HR and other personnel transactions. Conducts training sessions, as needed, to keep faculty and staff up to date on new systems, processes and requirements.
• Responsible for the records management, maintenance, control and organization of HR/Fiscal Office document files and records.
• Provides customer service support to Shidler employees for questions related to payroll, benefits administration, leave requests, employment verification, housing applications, immigration applications, and/or any other HR-related matters.
• Gathers data for the preparation of annual budgetary requirements.
• Other duties as assigned.
• Denotes essential functions

• Serves as an HR Specialist in the Administrative/Fiscal Office for the Shidler College of Business responsible for the management and administration of the College's personnel and fiscal functions.
• Formulates, and/or recommends internal personnel procedures and practices. Exercises discretion and technical analyses to a variety of HR/fiscal management or related issues.
• Uses judgment and creativity in determining approaches to resolve unique HR/fiscal problems. Formulates recommendations and advises on best approaches to handling situations.
• Responds to inquiries and provides information to faculty and staff on personnel matters by interpreting UH policies, bargaining unit contracts and other printed/web-based material from various central UH offices (e.g. Office of Human Resources, Payroll, Faculty and Scholar Immigration Services, etc.)
• Independently performs complex assignments in the areas of personnel and/or fiscal involving application of standard UH policies and regulations and in alignment with widely accepted methods and practices.
• Responsible for carrying out special projects and tasks in the administration of HR-related assignments, including but not limited to classification and compensation, recruitment and selection, employee benefits, labor relations, staff development and training, and HR records management.
• Resolves personnel and fiscal matters in accordance with current policies, procedures and directives.
• Serves as a resource to review appointments and employment forms to ensure that appropriate forms are submitted and ensure completeness, accuracy and compliance with federal, state, UH, union and agency specific policies and procedures.
• Generates and processes personnel transactions for all employees in the College. Ensures accuracy, compliance and determines appropriateness in relation to applicable federal, state, university policies & procedures and collective bargaining agreements. HR transactions at the Shidler College of Business include UH faculty, staff, lecturers, graduate students, non-compensated appointees hired through People Soft, student assistants hired in Student Employment (SECE) and Research Corporation of the University of Hawaii (RCUH) employees through HR AMP.
• Reviews and reconciles pay ledgers to ensure appropriate use of funds and in accordance with budgeted allocations. Processes personnel actions and salary transfers as necessary.
• Other duties as assigned.
• Denotes Essential Functions

• Possession of a baccalaureate degree in Business Administration, Arts, Social Science, Arts and Humanities,…