HR Assistant | Secret Clearance Required

HR Assistant | Secret Clearance Required

Our Deloitte AI & Engineering team to transform technology platforms, drive innovation, and help make a significant impact on our clients’ success. You’ll work alongside talented professionals reimagining and reengineering operations and processes that are critical to businesses. Your contributions can help clients improve financial performance, accelerate new digital ventures, and fuel growth through innovation.

We are seeking a highly motivated and detail-oriented Human Resources (HR) Assistant to facilitate and support civilian personnel recruitment, onboarding, and HR operations. As a primary point of contact and subject matter expert for the hiring process, the HR Assistant ensures that all staffing actions are executed accurately, efficiently, and in compliance with internal policies and employment regulations. Reporting directly to HR leadership, this role is essential to a smooth employee experience and broader organizational workforce goals.

• Serve as the primary resource for all civilian personnel hiring actions, providing guidance to hiring managers on procedures and compliance.
• Prepare, initiate, and manage required paperwork (e.g., job descriptions, personnel action requests, candidate documentation) for each stage of the hiring process.
• Coordinate with internal departments or external classification authorities to ensure roles are clearly defined and aligned with organizational standards.
• Liaise with partner offices, such as shared services or centralized HR teams, to track hiring workflows and resolve process bottlenecks.
• Organize, document, and support selection panels, including scheduling, resume distribution, scoring, and records management.
• Track and provide status updates on hiring activity to HR leadership or relevant stakeholders.
• Act as an initial point of contact for new employees, managing orientation, compliance documents, and integration into the organization.
• Ensure new hires understand available resources, workplace policies, and key contacts to build engagement and retention from day one.

• Deliver general administrative support to the HR team, including maintaining digital and paper records, submitting forms, and assisting with routine audits.
• Participate in process improvement projects and organizational initiatives, contributing creative solutions to enhance HR delivery.
• Support employee data analysis, creating reports for management as needed.

• Drafting job postings and coordinating with communications or recruitment teams.
• Reviewing application packets for completeness and compliance.
• Scheduling and participating in interviews or panel assessments.
• Maintaining applicant files and ensuring compliance with data management policies.
• Preparing and sending offer letters or onboarding packages.
• Responding to employee and manager inquiries about HR procedures or timelines.

• Bachelor’s degree in human resources, business administration or a related field
• Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future
• Active Secret security clearance required
• 4+ years of experience supporting HR functions in government, defense, higher education or large enterprise environments
• Familiarity with specialized HR Information Systems (HRIS) or Applicant Tracking Systems (ATS)
• Ability to work onsite 5x a week in Honolulu, HI

• Professional HR certifications (PHR, SHRM-CP, or equivalent)
• Expert level proficiency with Microsoft Office applications
• Strong organizational skills and the ability to manage multiple priorities simultaneously
• Effective written and verbal communication, with capability to brief individuals or groups
• Demonstrated ability to work both independently and collaboratively
• High attention to detail and strong follow-through on assigned tasks
• Strong Interpersonal skills, with the ability to foster positive relationships across departments
• High degree of discretion and professionalism in handling sensitive information

The wage range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled.

At Deloitte, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is $76,725 to $127,875.

Information for applicants with a need for accommodation:

All qualified applicants will receive…