Senior HR Specialist; Assistant HR Manager

Overview

Title: Senior Human Resources Specialist (Assistant HR Manager)

Position Number: 96743

Hiring Unit: Administrative Services, Human Resources Office

Location: Honolulu Community College

Date Posted: January 16, 2026

Closing Date: February 2, 2026

Band: B

Salary: Salary Schedules and Placement Information

Full Time/Part Time: Full Time

Temporary/Permanent: Permanent

Funding: General

Other

Conditions:

Excluded from collective bargaining. General funds to begin approximately February 2026, pending position clearance, availability of funds, satisfactory performance and program needs.

• Provides excellent customer service and exercises a high level of independence in the administration of the full range of human resources (HR) functions as a key team member of the Human Resources Office for Honolulu Community College.
• May represent HR Manager in meetings and presentations, including but not limited to providing data or reporting on the status of specific projects.
• May represent Equal Employment Opportunity (EEO) Coordinator in meetings and presentations, including but not limited to providing data or reporting on the status of specific projects.
• Serves as primary support to the Human Resources Manager/EEO Coordinator in compliance, labor relations, investigations, EEO matters, immigration, training, recruitment, accreditation/assessment activities, and complex special projects.
• Manages and investigates complaints involving discrimination, grievances, workplace violence, employee misconduct/performance, institutional irregularities, and retaliation. Conduct complaint intake and assessments, perform fact-finding, implement interim measures, facilitate mediation, and recommend appropriate disciplinary actions or remedies.
• Assists the Human Resources Manager / Deputy Title IX Coordinator for Employees in developing and implementing Title IX policies and procedures. Coordinate and conduct compliance and EEO training and ensure timely completion of all mandatory training requirements for employees.
• Assists the HR Manager with report writing and data analysis for all annual reports as well as other related reporting requirements.
• Assists the HR Manager with college reorganization efforts, annual organization chart updates, vacancy reports, position descriptions, and position reallocations.
• Assists in responding to complaints, inquiries, subpoenas and requests of information from University and State officials and external agencies, including the Hawaii Civil Rights Commission, Equal Employment Commission, Office of Civil Rights, Office of Federal Contract Compliance Programs, and Unions.
• Interprets federal and state regulations, university and college policies and procedures, union contracts and precedents for managers and employees; and provide guidance to ensure consistent interpretation and application of policies and procedures.
• Keeps abreast of new and amended University policies and procedures, collective bargaining agreements, and laws related to prohibited practices, discrimination, immigration, and employment requirements, to ensure consistent interpretation and application of policies and procedures.
• Serves as a resource and advisor to departments, providing guidance with sound discretion and judgment in People Soft transactions, recruitment, employee benefits, investigations, laws and regulations, collective bargaining agreements, and misconduct coordination.
• Advises current and new employees on employment forms, benefits, and terms and conditions of employment, in accordance with university, state, and federal policies, procedures, and collective bargaining agreements.
• Assists in responding to employee requests for accommodation in compliance with EEO and Americans with Disabilities Act (ADA) standards.
• Develops, coordinates, promotes, and facilitates in-service faculty and staff development workshops, programs, and events to support employee professional growth.
• Manages the recruitment and selection process, including using the applicant tracking system, preparing job advertisements in NEOGOV, reviewing applicant pools, and maintaining recruitment records. Advise screening committees on interview questions, candidate compensation, and overall recruitment process.
• Processes and maintains employee forms for onboarding, separations, status changes, medical updates, and beneficiary designations. Complete and maintain Form I-9 in compliance with United States Citizenship and Immigration Services (USCIS) laws.
• Operates the electronic human resources information system (HRIS) to manage and process payroll notifications, personnel transactions, new appointments, salary changes, leaves with or without pay, separations, and other HR actions, as well as complaints, investigations, and grievances.
• Maintains all confidential personnel files and records in accordance with retention and disposal schedules.
• Assists in analyzing employee records to determine eligibility for overloads, overtime, stipends, probationary…