Payroll Specialist

Overview

Na Ali'i is looking for a Payroll Specialist to support the Payroll Team in maintaining and managing payroll information and processing. The ideal candidate will have some experience working with ADP Workforce Now, Deltek Costpoint, and Deltek Time & Expense. All tasks require a high level of attention to detail, accuracy, and follow-through to ensure accuracy. This position is a part of the Finance and Accounting team, reporting directly to the Payroll Manager.

The following reflects management's definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign additional duties responsibilities to this job at any time.

• Track and record payroll related changes throughout each pay period
• Accurately input and update data into various databases and systems while ensuring data integrity and confidentiality
• Process and administer accurate and timely payroll for a multi-entity government contracting organization across multiple states, ensuring compliance with federal, state, and local regulations
• Upload labor data to ADP and manual entry of any adjustments or manual checks
• Review and reconcile payroll files, ensuring accuracy and resolving any discrepancies
• Collaborate with HR and department managers to ensure accurate and up-to-date employee information, including new hires, terminations, salary changes, and other payroll-related adjustments
• Assist with all payroll transactions including but not limited to salaries, benefits, garnishments, liens, taxes (federal, state and local), bonuses, net to gross pay, direct deposits, manual pay calculations, bonus and PTO repayments, SCA H&W, payroll compliance for terminations, imputed income, PTO payouts, separation agreements, changes in pay rates, and other deductions/allowances
• Assist with 401k contribution submittals for each company; processed separately for every pay period
• Assist with processing year-end payroll (W-2, PTO Payout, Bonus, etc.)
• Support Payroll Manager in communication with employees on payroll-related matters
• Must be able to work some late nights, weekends, and holidays as needed to complete payroll by required deadlines
• All other payroll-related duties as assigned

Skills/

Qualifications:

Excellent communication, organizational, and problem-solving skills, attention to detail and accuracy, solid judgment, and decision-making ability, takes initiative and is adaptable. Must be a U.S. citizen.

Education and Experience:

• Bachelor's degree from an accredited institution.
• At least 2 years of payroll experience for 1000+ employees, ideally for a multi-entity organization
• Proficiency in using ADP
• Proficient in Microsoft Office suite, particularly Excel, for data analysis and reporting.
• Must have knowledge of HR and Benefits and how they affect payroll
• Must be able to work in a fast paced, deadline-driven work environment as our team handles complex payroll processes and multiple pay cycles.
• Strong understanding of payroll principles, tax regulations, and wage and hour laws.
• Excellent attention to detail and accuracy.
• Reconciling payroll-related accounts.
• Strong problem-solving skills and the ability to analyze complex payroll issues.
• Exceptional organizational and time management abilities, with the capacity to prioritize and multitask effectively.
• Excellent communication skills, both verbal and written, with the ability to interact professionally with employees at all levels.
• High level of integrity and a commitment to maintaining confidentiality of sensitive payroll information.

Preference:

• Experience in government contracting payroll and/or experience with a multi-entity organization.
• Deltek Costpoint and Deltek Time & Expense
• Knowledge of general accounting principles

Physical Requirements: The ideal candidate must at a minimum be able to meet the following physical requirements of the job with or without a reasonable accommodation:

• Ability to perform repetitive motions with the hands, wrists, and fingers.
• Ability to engage in and follow audible communications in emergency situations.
• Ability to sit for prolonged periods at a desk and working on a computer.

Competencies:

• Custome…