Human Resources Regional Assistant , II, III - Honolulu Personnel Regional Office

Human Resources Regional Assistant III

The authorized level of the position is Human Resources Regional Assistant III.

Human Resources Regional Assistant I: $3,333.00 per month
Human Resources Regional Assistant II: $3,606.00 per month
Human Resources Regional Assistant III: $3,900.00 per month

Reviews, conducts research, and consults with state level personnel to provide guidance to HRRO, complex area leadership, district support staff, and school personnel to resolve technical HR matters and process related transactions. Responds to assistance requests, provides talent development and updates on any changes in personnel rules, contract provisions, and Department procedures to ensure a clear understanding of the application in talent management activities.

• Independently determines and anticipates unique school/office talent acquisition and position needs by maintaining and monitoring a regional position control system: communicating with the complex area leadership, district support staff, and school administrators; reviewing school/office financial data; reviewing state position and system data; and processing related transactions.
• Monitors and initiates position actions and ensures proper completion of all documentation, such as establishment/abolishment of positions, position extensions, increase and decrease of full time equivalence, position transfers, and fund changes.
• Exercise independent judgment to provide options and advice to complex area leadership, district support staff, and school administrators on talent acquisition to address needs; recommends suitable methods/strategies based on time frame, availability of applicant lists and historical data; assists to recruit talent; and processes related transactions.
• Performs employee criminal history checks, fingerprinting, background clearance activities/transactions, and suitability requests, traveling to other sites if needed.
• Independently develops and maintains a regional leave accounting system, conducts final review of all leave and unauthorized leave without pay requests for compliance with rules, regulations, guidelines, and BU contracts and prepares for HRRO approval.
• Independently coordinates, monitors, and provides information to facilitate talent management/HR activities for the region, including TATP/transfers and/or staff reassignments, casual personnel hiring and extensions, reduction-in-force, and performance management.
• Reviews and drafts documents related to grievance, investigation, directed leave, and disciplinary matters for HRRO or complex area Leadership and prepares responses to union requests for the HRRO’s review, consulting with HRRO when needed.
• Assigns, prepares, and supervises the operational work assignments and schedules of student helpers and lower level staff. Assists with the training and development of assigned staff.
• Receives and screens visitors and telephone calls and provides information to the public, complex area leadership, district support staff, and school/office personnel, which require the use of judgement and interpretation of rules and regulations, policies and procedures, BU contracts, memoranda of agreement, etc.
• Manages the HRRO office and records, providing support to the HRRO with letters and documents; processing payroll, payments, travel and mileage reimbursements; ordering forms and supplies; mail management; and processing office personnel action forms.
• Provides designated regional office and staff coverage when assigned.
• Participates in talent acquisition, development and retention activities and professional development to help integrate within their functions.

Experience Requirements: Except for the substitutions provided for in this specification, applicants must have had progressively responsible experience of the kind, quality, and quantity described.

• Human Resources Regional Assistant I – 1 year general, 1 year specialized, 0 supervisory, 2 years total.
• Human Resources Regional Assistant II – 1 year general, 2 years specialized, 0 supervisory, 3 years total.
• Human Resources Regional Assistant III – 1 year general, 3 years specialized,
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