Fiscal Manager

Description

Position:
Fiscal Specialist

Position Number: 0081702

Hiring Unit: VP Budget & Finance/CFO, System Administrative Services

Location:

Manoa Campus

Date Posted:
January 30, 2026

Closing Date:
February 13, 2026 11:59 pm HST

Band: C

Salary: salary schedules and placement information

Additional Salary Information:
Minimum $6,625/month

Full Time/Part Time:
Full-time

Temporary/Permanent:
Permanent

Funding:
General

• Serves as chief administrative officer responsible for providing fiscal, grant, and institutional support services to undelegated University System executive offices and their units
• Administers financial services and grant management for the undelegated University System offices in areas including fiscal management, procurement, and inventory control
• Serves as the Systemwide approver for the central vacation pool and insurance purchases. Reviews, assesses and approves documents from all ten campuses and system offices
• Serves as chief resource advisor for all procurement issues. Interprets laws, directives and policies affecting system offices. Reviews expenditures for allowability, allocability, and reasonableness to comply with extramural contracts and grants terms and conditions, Federal Uniform Guidance, Federal, State, and University policies and procedures
• Serves as subject matter expert; provides technical guidance, advice, and interpretation or makes recommendations regarding applicable policies, procedures and requirements
• Serves as the System chart manager. Initiates, facilitates, assesses, reviews and approves the opening, closing, and modification of fiscal accounts
• Directs the design, development and implementation of policies, operating procedures and practices to ensure establishment and maintenance of fiscal and operational safeguards
• Administers General, Federal, Extramural, Special, Revolving, and UH Foundation funds for the System offices and other designated programs as assigned
• Reviews and approves the issuance of appropriate fiscal and procurement documents through the University s Kuali financial system and the RCUH financial management portal, and payroll documents and actions (e.g., contracts, purchase orders, requisitions, authorizations, travel, SECE, TAPS, and other documents as required)
• Ensures fund availability & compliance with UH, RCUH, state, federal & 3rd party policies & procedures. Advises admin, staff and/or principal investigators of any disapproved requests & provides alternative methods which meet policies & procedures
• Reviews financial ledgers, budget status reports and other financial reports to assess financial conditions. Analyzes, discusses, and provides recommendations on financial matters and issues with system directors
• Responsible for the preparation of monthly expenditure reports, and preparation of year-end closing statement and reports
• Ensures proper recording of expenditures and encumbrances, and initiates corrective action for erroneous actions
• Keeps abreast of current and emerging changes and updates in finance, accounting and general administration
• Provides training to all new administrative staff in the System offices regarding processing of fiscal documents in KFS, RCUH, e-travel, and P-card
• Directs the safeguarding of System s equipment inventory to ensure compliance with Federal, State, and University guidelines
• Assists program heads in the development of extramural grants/contracts by providing budgetary advice and ensuring that all proposals are submitted within granting agency deadlines through my Grant
• Reviews final proposal for compliance with University and granting agency policies and guidelines. Serve as chief resource person for grant compliance
• Serves as the System representative on system and campus working groups to improve processes and develop support materials to assist FAs in performing fiscal duties; regularly participates in testing of system upgrades (KFS, eTravel)
• Serves as Deputy Director to the Director of System Administrative Services, acting on behalf of the Director in all matters when the Director is unavailable with full procurement, budget and personnel authority
• Serves as day-to-day working supervisor to office staff and plans, directs, assigns, and evaluates work assignments. Resolves operational and administrative matters in accordance with current policies, procedures, and directives
• Other duties as assigned

Minimum Qualifications:

• Possession of a baccalaureate degree in Business Administration, Accounting, Finance or related field and 6 years of progressively responsible professional experience with responsibilities for accounting and/or fiscal administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills, and abilities as indicated
• Advanced and comprehensive knowledge and understanding of a wide range of developing and emerging concepts, principles and methodologies in the area of accounting and/or fiscal administration
• Comprehensive…