Fiscal Specialist, Senior; Assistant Fiscal Manager

Fiscal Specialist, Senior (Assistant Fiscal Manager)

Position Number: 96770

Hiring Unit: Administrative Services, Business Office

Location: Honolulu Community College

Date Posted: January 16, 2026

Closing Date: February 2, 2026

Band: B

Salary: Salary Schedules and Placement Information

Full Time/Part Time: Full Time

Temporary/Permanent: Permanent

Funding: General

Other

Conditions:

General funds to begin approximately February 2026, pending position clearance, availability of funds, satisfactory performance and program needs.

• Assist the Fiscal Manager in the administration of the Business Office's daily operations: not limited to, cashiering, budget prep & execution, purchasing, disbursing, payroll, fiscal management, accounts receivable, internal controls, parking, facilities use, inventory control and student information.
• Serve as Assistant to the Fiscal Manager. Has signatory approval for General, Tuition Fee Special, Revolving, Federal, Perkins, Trust, and other funds.
• Assist in the review of cash mgt & fiscal procedures for the College.
• Responsible for all aspects of contract administration, procurement of goods and services and payments to vendors and individuals & to ensure compliance with Federal, State laws & UH rules, regulations, and policies.
• Evaluate content of grant reports to determine adequacy in relation to national agency standards and follows up as necessary. Oversee, implement & conduct grant proposal evaluation & oversee management of the proposal evaluation process.
• Responsible for implementation of fiscal monitoring to insure conformity to terms and conditions of the federal grant award and compliance with the UH and State guidelines.
• Advise Principal Investigators (PI) on administrative procedures of the UH, ORS and various funding agency guidelines, policies, and procedures. Coordinate & prioritize efforts to ensure effective management of projects under jurisdiction of each contract & grant.
• Perform final budget review of all contract proposals and re-budgeting request at the college level.
• Upon approval of funding of a contract or grant. prepares documents to create appropriate expenditure accounts via an electronic financial system such as the Kuali Financial System (KFS)
• Once accounts are established, monitors expenditures for appropriateness and availability of funds and prepares periodic financial statements to PIs.
• Work with PIs in the event of discrepancies in budget balances and take steps to make adjustment to accounts. Advise and instruct PIs on the appropriate methods of procurement when specialized purchases are required.
• Independently resolve any problems with respective program administrators. Make recommendations to optimize the goals on projects and adhere to policies & procedures. Resolve problems or make decisions on policy and programs for HCC issues.
• In the absence of the Fiscal Manager, represent campus at systemwide fiscal officers' workshops, training sessions, and meetings.
• Conduct campus workshop on fiscal support matters & ensure they are trained & advised on interpretations & making decisions on fiscal & administrative items.
• Advise on procurement policies, procedures and requirements and works with departments and vendors to refine procurement requests or responses while ensuring compliance with purchasing and contracting requirements.
• Assist with complete procurement cycle, i.e., preparation of invitations for bids, requests for proposals, requests for quotations and other source selection documentation, evaluation of offers including cost analysis.
• Administer the disbursement of all University funds ensuring that payments are made in accordance with State laws and University policies and procedures. Implement Federal, State & UH procedures on accounting of receipts & disbursements.
• Provide technical advice, interpretations and/or make effective recommendations regarding applicable policies, procedures and other administrative requirements to administrators, faculty, and staff.
• Review contracts relating to service agreements, maintenance of equipment, facility lease and maintenance, refuse collection,…