Academic Support Specialist

Academic Support Specialist

Position Number: 0097578T

Hiring Unit:
College of Education, Curriculum Studies

Location:

UH at Manoa

Date Posted:
March 2, 2026 (Readvertisement)

Closing Date:
March 17, 2026

Band: A

Salary: salary schedules and placement information

Full Time/Part Time:
Part-time, 50% FTE

Month: 11-month

Temporary/Permanent:
Temporary

Other

Conditions:

Special funds. Appointment to begin late February 2026 or soon thereafter. Renewal contingent upon satisfactory performance, department needs, and availability of funds.

• Under the direction of the Department Chair, assist with planning and managing program operations to include creation, implementation, interpretation, and maintenance of day-to-day functions, policies, practices, and systems.
• Assist in all aspects of candidate development including recruitment, the admissions process, course registrations, and course evaluations, through to commencement.
• Provide support in all areas pertaining to course scheduling, event planning, fiscal, personnel, program evaluation, and travel.
• Assist in fielding inquiries by phone, in-person, or electronically regarding requests for information, materials, applications, notices, etc.
• Work with the Graduate Division and Outreach College to provide support services to faculty and students through BANNER, Outcomes, etc.
• Prepare and track required documents for students including student records, course documents, and student reports, letters, etc.
• Design flyers, presentations, and other informational/outreach materials.
• Monitor and update department's online information sites such as the COE website, Facebook, Linked In and other social media sites as required.
• Prepare annual program budget projections for personnel and operating expenditures; reconcile using the University financial system. Verify that expenses are aligned in the program budget and comply with University policies and procedures.
• Other duties as assigned.

* denotes essential functions.

• Possession of a baccalaureate degree in Education, Arts & Humanities, Business, Communication, Social Science or related field and 0 years of progressively responsible professional experience with responsibilities for administration/office management or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
• Functional knowledge of principles, practices and techniques in the area of administration/office management demonstrated by knowledge, understanding and ability to apply concepts, terminology.
• Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with administration/office management.
• Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of administration or office management.
• Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
• Demonstrated ability to operate a personal computer, apply word processing software, and organize data in spreadsheet programs.
• Experience processing personnel and other HR documents.
• Experience providing academic and support services to students, including but not limited to processing admissions, student records, and/or course documents.

• Familiarity with electronic financial systems such as Kuali Financial System, eTravel, SECE.
• Familiarity with academic systems such as BANNER, Outcomes, Star System, Student Information System (SIS), Giving Tree.
• Familiarity with shared drives like Google Drive and Next Cloud.

Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents to the online application. Applicants should submit
1) cover letter indicating how you satisfy the minimum and desirable qualifications,
2) resume;
3) names and contact information (including email address) of at least 3 professional references; and
4) official transcripts (copies acceptable; however, official transcripts are required upon hiring). Late, incomplete, or unreadable application materials will not be considered. Please REDACT references to social security numbers and birth date on submitted documents. All items become the property of the University of Hawaii and will not be returned.

NOTE:

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Kimo Cashman, kcashman

Employment is contingent on satisfying…