Customer Service Manager

Customer Service Manager at Waccamaw Management, LLC

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Salary: $50,000 - $65,000

The Customer Service Manager (CSM) reports to and is under the general supervision of the General Manager and/or Assistant General Manager. The CSM compiles and analyzes all owner and resident input that includes their concerns, complaints and suggestions. The CSM uses this information to prepare reports to the Board on how the Association can improve service levels to all owners/residents. The CSM works closely with the CFMA’s Administrative Assistant to maintain a current file of all owners and residents who live on property and another list of all owners who live off property.

The CSM will use this information to set up a comprehensive database that can be used to keep all owners and residents informed on current events. The CSM oversees placement of information on bulletin boards and elevator lobbies. The CSM job requires the exercise of discretion and independent judgment. This is a full-time management position and is exempt from overtime and requires flexible work hours including some evening and weekend work.

• Assist GM or AGM with the processing of any new residents or residents who are leaving property.
• Assist GM or AGM by managing any scheduled maintenance to all residents for full participation.
• Assist GM or AGM with the preparation and distribution of the monthly CCV2 newsletter.
• Assist GM or AGM by managing the preventative maintenance calendars and schedules, and keeping all vendor contact information current.
• Assist GM or AGM with all training and educational programs conducted on property or the CFMA.
• Assist GM or AGM by directing and coordinating watch personnel duties to ensure residents, guests, vendors and contractors and moving personnel follow all house rules.
• Assist GM or AGM by managing all incident reports and ensuring open incident reports are resolved properly.
• Assist GM or AGM to provide management services to residents.
• Assist GM or AGM with timely response to emergencies on property during and after-hours.
• Maintains filing system and retrieves information as requested from records, emails, minutes, etc.
• Answers incoming phone calls and responds to inquiries.
• Perform other duties as assigned.

• Knowledge competence on house rules, bylaws and declaration for residential condominium Association.
• Knowledge competence on how to use a computer and its software to complete job requirements.
• Experienced at coordinating in-person and remote educational and training programs.
• Has competent written, verbal and interpersonal communication skills.
• Possesses competent ability to work well with residents, Owners, other employees, vendors and guest.
• Possesses competent skills to deescalate conflicts.

• Maintains a valid Hawaii driver’s license.
• High School Diploma or GED Required.
• Associate Degree Preferred.
• 1 - 3 years of work directly related to or closely related work experience.
• Experience, skilled and experience with Microsoft and/or Apple computers and other office equipment.
• Experience organizing educational, training and social activity programs.
• Experience with software programs to improve information and messages to residents and Owners.

• Job may include some work related travel.
• Job may require working remotely.

• Typical office environment as well as working in and walking between residential buildings, common element parking structure, and common area landscaping.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. While performing the duties of this job, the employee is regularly required to stand, walk and sit, and to reach above shoulders with hands and arms, and walk up and down stairs in order to work on common elements of property;

use hands and fingers to input data, to be proficient in…