Purchasing Agent NF

Serves as a Purchasing Agent in the Food & Beverage Department of the Hale Koa Hotel.

2026 Cost of Living Allowance (COLA) for Honolulu, HI is 8.64%.

Local candidates will be reviewed first as PCS is not authorized. If determined that area of consideration is to be expanded, all candidates will be considered.

This position serves as a Purchasing Agent for an Armed Forces Recreation Center (AFRC) working under the oversight of the Food and Beverage Director. Performs work to acquire supplies and services by purchase, rental, or lease through delivery orders and/or small purchase procedures primarily for AFRC food and beverage operations.

This position utilizes knowledge of policies and procedures for delivery orders and small purchases and knowledge of commercial supply sources and common business practices related to sales, prices, discounts, units of measurement, deliveries, stocks, and shipments. The Purchasing Agent maintains responsibility for work leading to the purchase of a wide variety of mostly food and beverage items that are not overly complex or highly specialized.

The emphasis is on purchasing items that meet hotel demand at a reasonable cost and in sufficient quantity to run food and beverage operations. Major duties and responsibilities include:
Reviews and edits purchase requests from managers; resolves issues to ensure requests and bills are processed accurately and in a timely manner; identifies needs or problems and determines corrective action; utilizes federal and agency acquisition regulations to identify possible sources and other pertinent information related to purchases; tracks obligations/commitments and monitors expenditures to support recurring budget forecasts and identify potential fraud, waste and abuse based on procurement history and purchase trends.

Procures supplies and services to meet the purchase, rental, or lease needs of the AFRC; and develops selection criteria for purchases. Prepare and issue contract modifications for changes in delivery schedule and sends formal correspondence to a variety of internal customers such as inventory or supply management officials, other service line contacts, and contracting officers as appropriate for the purposes of auditing documents, processing receiving reports, and payments, conducting open market research and sole source small purchases.

Serves as the first line of contact for internal customers in regard to procured items; develops reports and spreadsheets, obtains, organizes, files and retrieves reports for briefing and presentation purposes; performs a variety of administrative and record keeping miscellaneous duties as required.

• Direct Deposit and Social Security Card are required upon appointment
• Meet qualification/eligibility/background requirements for this position
• Satisfactory completion of employment verification (E-Verify) check
• One year probationary period may be required
• Must be able to obtain a Tier 1 background investigation.
• Must be able to work weekdays, weekends, holidays and various hours of the day and week when required.
• Required to file SF-450, Confidential Financial Disclosure Report, in accordance with the Joint Ethics Regulation.