Admin & Fiscal Support Specialist , CTAHR​/Dean

Title
:
Admin & Fiscal Support Specialist

Position Number
: 0097135

Hiring Unit
:
College of Tropical Agriculture and Human Resources (CTAHR), Office of the Dean

Location
:
University of Hawaii at Manoa, Honolulu, HI

Date Posted
:
March 10, 2026

Closing Date
:
March 27, 2026, 11:59PM

Band
: A

Salary
: salary schedules and placement information

Full Time/Part Time
:
Full-time

Month
: 11-month

Temporary/Permanent
:
Permanent

Other Conditions
:
All application materials should be submitted by March 27, 2026, 11:59PM HST. Complete applications and required document attachments must be submitted before close of vacancy. Incomplete applications will not be reviewed by the hiring committee. Please see application instructions.

• Serves as the daily administrative support to the Dean for the College of Tropical Agriculture and Human Resilience (CTAHR).
• Works independently, performing a wide range of complex and confidential duties, reporting directly to the Dean of CTAHR.
• Serves as the administrative contact and liaison with all University constituents and external contacts, including government and media agencies.
• Assists in the development of college office systems and procedures, policies, and operations. Interprets and communicates policies and processes.
• Reviews, assesses, routes, answers, and monitors follow-up action steps on internal and external correspondence.
• Gathers and analyzes information required for administrative reporting and drafts correspondence and reports.
• Assists the Dean's Office by preparing agendas, staying informed about relevant current events, developing detailed timelines for upcoming projects and initiatives, and organizing various administrative events to ensure smooth operations.
• Assists in the day-to-day operations of the Dean's Office, including calendaring meetings and events, monitoring and responding to emails and phone calls, and arranging for logistics, whether in person or remotely (e.g., Zoom).
• Independently prepares and inputs fiscal and travel documents for the Dean's Office, including assisting with fiscal transactions and making travel arrangements, as well as processing travel requests and completions.
• Monitors incoming and outgoing documents from onset to completion; coordinates and initiates expediting actions.
• Independently processes recurring requests for information as needed.
• Assists in developing presentation materials, including PowerPoint presentations and newsletters, on a wide range of CTAHR topics relevant to the Dean's Office and tailored to target audiences.
• Other duties as assigned.

Denotes Essential Functions

• Possession of a baccalaureate degree in business, liberal arts, communications or related field and 1 year(s) of progressively responsible professional experience with responsibilities for administrative operations, agriculture, sciences, or related field; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
• Functional knowledge of principles, practices, and techniques in the area of administrative operations demonstrated by learning, understanding, and applying concepts and terminology.
• Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations, and systems associated with administrative operations.
• Demonstrated ability to recognize problems, identify possible causes, and resolve the issues that may commonly occur in the area of administrative operations.
• Demonstrated understanding of oral and written documentation, writing reports and procedures, and communicating effectively in various situations.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members, and individuals.
• Demonstrated ability to operate a personal computer and apply word processing, spreadsheet, and presentation software.

• Knowledge and experience working at the University of Hawaii, Manoa.
• Knowledge and experience in using email and learning management programs such as Mailchimp, Canva, and Adobe programs.
• Knowledge and experience with fiscal systems similar to UH systems such as Concur, KFS, and RCUH Financial.

Click in the "Apply" button on the top right corner of the screen to complete an application and attach the required documents. If you have not applied for a position before using Neo Gov, you will need to create an account.

• Cover letter indicating how you satisfy the minimum and some, if not all, desirable qualifications;
• Resume/Curriculum vitae (CV);
• Names of three (3) professional references (contact information including email address); and
• Official transcripts or original documentation from the institution confirming the degree (copies acceptable; however, official transcripts sent directly from the degree-granting institution are required upon hire).

• Any confidential data should be redacted (e.g.…