Communications and Training Coordinator

Position:
Planning & Membership Specialist

Reports To:

Planning Manager;
Executive Director

Status:
Full-Time, Exempt

Salary:
Starting at $55,000/year

Location:

Honolulu, Hawaii (200 N. Vineyard Blvd., Suite A-210)

The Planning & Membership Specialist plays a key role in supporting Partners In Care’s (PIC) Continuum of Care (CoC) planning, membership coordination, and collaborative activities. This position works across departments and with community partners to support HUD-related planning eAorts, CoC committees, and membership processes while contributing to a respectful, inclusive, and mission-driven organizational culture.

• Support the annual CoC Consolidated Application to HUD.
• Coordinate and assist with the annual Point-in-Time (PIT) Count on Oahu.
• Support HUD compliance activities, including monitoring and evaluation of funded programs, as needed.

• Coordinate and maintain CoC membership processes, including applications, records, data tracking, and continuous improvements.
• Provide administrative and logistical support to CoC committees, including scheduling, agenda coordination, meeting materials, and minutes, in alignment with the CoC Governance Charter.
• Serve as a consistent point of contact for CoC members, committee chairs, and community partners.

• Support internal and external communications, including website updates and coordination of member-facing information.
• Provide administrative support to the Planning Manager, Director of Operations, Executive Director, and Board of Directors.
• Assist in building and maintaining strong relationships with funders, service providers, government agencies, advocates, and other stakeholders.

• Actively support a collaborative, healthy, and inclusive organizational culture within PIC and across the CoC.
• Engage respectfully and effectively with individuals and organizations representing diverse lived experiences, cultures, and perspectives.

Partners In Care is committed to fostering a workplace rooted in collaboration, equity, respect, and shared responsibility. We value diverse perspectives, lived experience, and cultural humility. Team members are encouraged to bring their whole selves to work, ask questions, support one another, and contribute to continuous learning and improvement. PIC is an equal opportunity employer and strongly encourages applications from individuals with diverse backgrounds and experiences.

• High school diploma or GED required.
• Strong written and verbal communication skills.
• Excellent interpersonal skills and ability to work with diverse individuals and groups.
• Ability to work independently and collaboratively in a team environment.
• Comfortable interacting with people from a wide range of socio-economic, cultural, and demographic backgrounds.
• Ability to manage multiple priorities and meet deadlines.
• Valid driver’s license, clean driver’s abstract, and access to an insured vehicle.

• Bachelor’s degree in social work, human services, business administration, communications, or a related field.
• Experience working in homelessness, housing, or social service systems.
• Familiarity with homelessness issues and housing barriers.
• Experience supporting coalitions, committees, or community planning processes.
• Experience maintaining websites (e.g., Squarespace).
• Experience developing or supporting trainings or presentations.
• Knowledge of HMIS or similar data systems (preferred, not required).
• Direct experience working with individuals or families experiencing homelessness.