Pre-Audit Clerk , II - Vendor Unit
Job in
Honolulu, Honolulu County, Hawaii, 96814, USA
Listing for:
Hawaii State Department of Education
Full Time
position
Listed on 2026-03-11
Job specializations:
-
Administrative/Clerical
Clerical
Salary/Wage Range or Industry Benchmark: 3318 - 3589 USD Monthly
USD
3318.00
3589.00
MONTH
Job Description & How to Apply Below
Position: Pre-Audit Clerk I, II - Vendor Payment Unit
Salary Range
Pre‑Audit Clerk I, SR‑11: $3,318.00 per month
Pre‑Audit Clerk II, SR‑13: $3,589.00 per month
Responsibilities
Examines the more difficult and complex voucher claimsExamines all contracts prior to certification of funds by the ComptrollerVerifies contracts for compliance with statutesAdvises the Uniform Accounting and Reporting Branch as to the proper appropriation to be chargedPrepares documents necessary for the comptroller's approval on contract amendmentsAudits travel advances and reports, and prepares reports to be used as source documents for adjusting entries in travel accountsExamines subsidies and grants against the State to verify that they are in accordance with the lawReviews and controls electronic data processing input and output dataAnalyzes reported errors after payroll runs and takes corrective actionInstructs subordinates on proper document control, search techniques and proceduresIn certain cases, determines the propriety and validity of payments to employeesExplains new procedures, interpretations and application of laws, rules and regulations to departmental payroll clerksAnswers inquiries from employees and departments pertaining to payroll mattersAssists in the drafting of departmental instructions and proceduresWhen requested, represents the branch in meetings with departmental payroll and fiscal personnelTrains new employees; instructs and advises staff on new procedures, rules, regulations, laws, contract provisions, etcPlans and organizes work to maintain quality and work flowParticipates in the development and implementation of policies, procedures and work methodsPrepares drafts of instructions and memosProvides expert assistance to departmental staffPrepares and/or coordinates the preparation of reportsExperience Requirements
- Pre‑Audit Clerk I:
General
Experience:
1 year
Specialized
Experience:
0 years
Pre‑Audit
Experience:
0 years
Supervision
Experience:
0 years
Total
Experience:
1 year - Pre‑Audit Clerk II:
General
Experience:
1 year
Specialized
Experience:
2 years
Pre‑Audit
Experience:
1 year
Supervision
Experience:
0 years
Total
Experience:
4 years
General
Experience:
Responsible clerical work that demonstrates arithmetic skill, reading and understanding of oral and written instructions, oral and written communication, and arithmetical computation.
Specialized
Experience:
Responsible clerical work in the preparation and keeping of payroll records and/or in the preparation and processing of vouchers, invoices and statements.
Pre‑Audit
Experience:
Progressively responsible work that involved the examination and verification of invoices, vouchers, statements and other requests for payment for completeness, accuracy, legality and propriety.
Allowed Substitutions of Education for Experience
Graduation from high school may be substituted for one‑half year of General ExperienceSuccessful completion of a full‑time equivalent clerical, stenographic or secretarial curriculum leading to a degree, diploma or certificate of achievement at an accredited community college or business/technical school which included courses in basic English, arithmetic, general clerical procedures and office machines may be substituted for the one year of General Experience provided the duration of the training was for a year or moreSuccessful completion of a full‑time equivalent clerical, stenographic or secretarial curriculum leading to a degree, diploma or certificate of achievement at an accredited community college, business or technical school which was for a period of less than one year may be substituted for General Experience on a month‑for‑month basis provided the training included courses in basic English, arithmetic, general clerical procedures and office machinesSuccessful completion of half a school year of full‑time clerical, stenographic or secretarial curriculum at an accredited community college, business and/or technical school which included courses in basic English, arithmetic, general clerical procedures and office machines may be substituted for six months of General Experience. Successful completion of one school year (of a program of more than one year in length) of full‑time clerical,…
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