Middle School Administrative Assistant

Job Posting Title

Middle School Administrative Assistant

Regular

02-06-2026

No

03-22-2026

Aloha mai! Mahalo for your interest in Kamehameha Schools. If you are looking for an opportunity to utilize your skills and talents and grow in your profession, while serving and strengthening our Native Hawaiian community, we would love to have you join our ʻohana!

Kamehameha Schools Kapālama Middle School is looking for an Administrative Assistant to join their team! This role is perfect for someone with great people skills who enjoys being a helpful, reliable point of contact. The ideal candidate will be a resourceful multitasker who keeps information organized, can support events and daily operations, and provides prompt, efficient responses to inquiries across multiple departments, parents, and students.

This is a regular, full-time position working Monday – Friday, 6:45am – 3:30pm.

Provides various departments with administrative support including, but not limited to, coordinating and executing sponsored events and staff travel, preparing and distributing documents (correspondence, reports, newsletters, and other program material), maintaining files and databases, assisting with budget and purchasing activities, and serving as a primary contact for visitors.

• Provides general administrative support to different departments within the division/group.
• Receives and screens incoming messages and correspondence. Provides information and responds to inquiries. Disseminates information internally. Provides documentation handling including typing of routine correspondence, transmitting, faxing and copying on an as needed basis.
• Establishes and maintains files, many confidential in nature that may include personnel, payroll, student records, and general office files.
• Communicates and provides information for visitors and outside sources.

• Assists in the preparation and maintenance of the department budget, including handling purchase requisitions, purchase orders, and reimbursement claims.

• Coordinates and arranges staff events.

• Assists in preparing reports needed by the department.
• Provides backup to other administrative staff and cross trains.

• High School Diploma/Equivalent.
• Minimum of 1 year administrative or directly related experience.
• Ability to work flexibly.
• Good written, verbal, and interpersonal skills.
• Good organizational skills.
• Ability to work with general office equipment.
• Good computer knowledge.
• Ability to handle confidential information.
• Demonstrated knowledge of and/or skill in organizational competencies of accountability, change effectiveness, collaboration and teamwork, communication, Hawaiian cultural commitment, and innovation.

• Experience working in an educational setting.

• Frequently sits, perform desk-based computer tasks and grasp light or fine manipulation, talk or hear.
• Occasionally stand and/or walk, write by hand, and lift and/or carry, push and/or pull objects that weigh up to 10 pounds.
• Rarely twist, bend, stoop, squat, kneel, crawl, climb, reach or work above shoulder, or grasp forcefully.

• Work is conducted in an office environment and may require work to be conducted in non-standard workplaces.
• Work is typically conducted Monday through Friday at normal business hours.

Disclaimer:
The above statements are intended to describe the general nature and level of work being performed by incumbents assigned to this job. This is not intended to be an exhaustive list of all the responsibilities, duties and skills required. The incumbent may be expected to perform other duties as assigned.

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