Senior Administrative Assistant

Position: Senior Administrative Assistant (Temp/Temp to Hire)

Location: Honolulu

Industry
:
Non-Profit

Salary: $28-33 per hour

Parking: Provided on-site

Job Summary:

We are seeking a highly skilled Senior Administrative Assistant to provide comprehensive executive-level support within a fast-paced, high-visibility office environment. This role requires strong independent judgment, exceptional organizational skills, and the ability to manage confidential information with discretion. You will serve as a central coordination point for internal teams, leadership, external partners, and members of the public, ensuring smooth daily operations and professional communication.

Key Responsibilities:

• Manage complex calendars, appointments, meetings, and travel arrangements.
• Coordinate preparation of materials for internal meetings, board discussions, or committee activities.
• Organize and maintain both digital and physical filing systems
• Screen, prioritize, and route incoming calls, emails, and visitors.
• Serve as a liaison between leadership, staff, partners, and community members.
• Assist with scheduling and coordinating public-facing meetings, events, and site visits.
• Support daily office operations, ensuring smooth workflow and timely follow-up on pending items.
• Monitor office supplies, equipment needs, and general administrative processes.
• Compile background materials, conduct basic research, and prepare informational summaries as needed.
• Maintain confidential records and ensure compliance with organizational policies.
• Support budget-related tracking, documentation, and reporting

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Qualifications:

• Bachelors or Associate degree preferred
• 6+ years of administrative or clerical experience with demonstrated strengths in written communication, organizational skills, and office technology.
• 3+ years supporting a department head, manager, or executive with minimal supervision.
• Strong typing, document preparation, and proofreading abilities.
• Excellent planning, prioritization, and multitasking abilities.
• Ability to work effectively under pressure and meet tight deadlines.
• Strong interpersonal skills, with the ability to communicate clearly and professionally.
• Experience handling confidential and sensitive information.
• Proficiency with common office software, communication tools, and document management systems.
• Flexibility, adaptability, and a high level of initiative