Staffing Clerk

Job Summary: Performs variety of office/clerical duties to assure proper staffing and scheduling of inpatient nursing units. Maintains staffing information in multiple scheduling/staffing databases. Works with local temporary nurse agencies as staffing resource. Audits timecards of inpatient staff every other week using the automated time reporting system.

• Receives acuity information from all nursing units. Inputs same into computer. Processes and evaluates results of input to determine staffing needs.
• Identifies staffing shortages. Takes appropriate action to resolve. Calls and schedules staff as required.
• Receives staffing calls. Apprises appropriate unit or shift supervisor of pertinent information and action taken.
• Maintains current employee information on automated scheduling/staffing database.
• Generates reports as needed.
• Collects, reviews timesheets for completion. Interprets and enters manual timesheets into automated time reporting system. Audits and reconciles same against schedules.
• Coordinates local contemporary nurse agency personnel. Places and cancels requests with agencies with supervisor approval. Schedules daily assignments.
• Uses automated system to notify staff of available vacant shifts and resolve staffing issues.
• Prepares staff schedules for clinical departments and centralized float pools. Applies collective bargaining unit agreements and Kaiser polices and procedures to scheduling process.

Experience

• Minimum one (1) year of office experience.

Education

• High School Diploma or General Education Development (GED), or equivalent related experience.

License, Certification, Registration

• N/A

• Demonstrated knowledge of and skill in organizational skills, time management, detail-oriented, oral communication, written communication, interpersonal relations, and customer service.
• Demonstrated knowledge of and skill in database, word and spreadsheet PC applications.

• Staffing and scheduling experience.
• Working knowledge of automated scheduling/staffing system(s).
• Bachelors degree.