Secretary II - Office of Facilities and Operations

Salary Range: Secretary II, SR‑14: $4,054.00 per month

• Greets visitors, answers telephone calls, and refers staff based on knowledge of the organization.
• Takes messages and schedules appointments for the supervisor.
• Receives, sorts, and forwards incoming mail; prepares routine acknowledgments and replies.
• Establishes and maintains subject, alphabetical, and chronological files; provides records when requested.
• Procures supplies, equipment, and maintenance services through agency channels.
• Consults reference books, manuals, and catalogs to locate required information.
• Assigns facilities, vehicles, and equipment to ensure efficient use.
• Relays oral messages and instructions to subordinates.
• Records debits, credits, costs, and charges in accounts as per operational procedures.
• Typescopy and prepares duplication stencils or master copies of documents.
• Dictates and transcribes general notes and minutes at meetings; may use shorthand or steno machine.
• Explains details of services, methods, or policies to inquiries.
• Reviews others’ work and corrects procedural or entry errors.
• Approves or recommends rejection of applications, claims, and requests following policy.
• May supervise clerical subordinates in performing complex clerical tasks.

• Experience Requirements:
  • General clerical experience: 0.5 years of work demonstrating English grammar, spelling, arithmetic, and understanding of oral/written instructions.
  • Specialized clerical experience: 2.0 years of progressive typing, stenographic, or substantive clerical work with knowledge of office equipment and procedures.
  • Combined total experience: 2.5 years.
• Substitutions Allowed: Any combination of work experience and/or education that demonstrates comparable knowledge, skills, and abilities may satisfy a portion or all of the minimum qualification requirements.
• Substitution of Education for
  
  Experience:
  
  
  • High‑school graduation with basic English and arithmetic courses may substitute six months of general clerical experience.
  • One year of accredited community‑college, business, or technical training in business English, arithmetic, clerical procedures, and machines is deemed equivalent to one year of specialized clerical experience.
  • Partial completion of the above curriculum may be substituted for specialized clerical experience on a month‑for‑month basis.

The Hawaii State Department of Education does not discriminate in its employment policies on the basis of sex, race, color, religion, national origin, age, disability, sexual orientation, arrest or criminal history, or National Guard participation. The department adheres to Title IX, Title VI, Section 504, the Age Discrimination Act, the Civil Rights Act, the Equal Pay Act, and applicable Hawaii statutes.