Assistant Registrar

Title
:
Assistant Registrar

Position Number
: 78207

Hiring Unit
:
Student Services, Admissions & Records

Location
:
Honolulu Community College

Date Posted
:
March 3, 2026

Closing Date
:
March 18, 2026

Band
: B

Salary
:
Salary Schedules and Placement Information

Full Time/Part Time
:
Full-time

Permanent/Temporary
:
Permanent

Monthly Type
: 11-month

Funding
:
General

Other Conditions
:
General funds to begin approximately March 2026, pending position clearance, availability of funds, satisfactory performance and program needs.

• Assist the Admissions and Records Office to adopt and implement technologies to support prospective student management, enrollment management, and student record retention.
• Develop standard and ad hoc reports from the University of Hawaii Student Information System that support enrollment management. Ensure data accuracy and troubleshoot discrepancies in reports. Work with UH ITS to align reporting solutions with institutional standards.
• Interpret admissions, enrollment, and student records data for operational planning and compliance. Translate technical data outputs into clear, actionable insights for non-technical stakeholders. Identify enrollment trends, anomalies, and opportunities for improved data usage.
• Analyze existing enrollment workflows to identify inefficiencies and opportunities for improvement. Recommend and implement process enhancements using technology. Document current and future-state processes, standards, and best practices. Support change management efforts related to new or revised workflows.
• Lead the configuration and implementation of a document management system for the Admissions and Records Office. Establish standards for document indexing, access, security, and retention. Implement digitization efforts and integration with eBanner and related systems. Ensure compliance with FERPA and institutional data governance policies.
• Support the implementation and adoption of new technologies for the Admissions and Records Office. Assist with system testing, user training, and post-implementation support. Develop user guides, documentation, and training materials.
• Conduct research, analyze information, collect documentation, prepare and process grade changes, enrollment & degree certifications, transfer credit, placement assessment information, and other tasks associated with academic records.
• Assist Registrar with end of term activities; coordinate and process student lists impacting academic standing and student enrollment statuses, such as academic actions, dean's list, and prerequisite checks.
• Assist with preparing and creating enrollment and degree data submission files to the National Student Clearinghouse.
• Act as liaison with the National Student Clearinghouse to verify enrollment and degree completion and resolve any discrepancies with data submissions.
• Resolve academic record discrepancies and coordinate updates and corrections to student academic records.
• Assume responsibility of the Records Office in the absence of the Registrar.
• Provide supervision to the Admissions and Records Office staff in the absence of the Registrar.
• Develop and modify policies and systems in accordance with institutional needs and objectives, as well as external regulations.
• Analyze situations and provide assistance to the Registrar.
• Assist with the operational, personnel, and financial functions within the office as assigned which includes but is not limited to requisitions.
• Assist the Registrar in developing, planning, requesting and administering the department’s operating budget which includes having knowledge of fiscal procedures.
• Coordinate and direct the preparation and issuing of transcripts, grade reports, class rosters, directories, class schedules, and the College catalog.
• Confere regularly with staff to plan and coordinate activities, assign and review work, assist with difficult or unusual tasks, and resolve problems.
• Provide high quality academic record services to students, faculty, staff, and community members via phone, email, remotely, and in-person.
• Assist with fulfilling academic transcript requests, as needed.
• Monitor compliance with the Family Educational Rights…