Readvertisement - Admin & Fiscal Support Specialist

Title:

READVERTISEMENT - Admin & Fiscal Support Specialist
Number: 97067T
Hiring Unit:
John

A. Burns School of Medicine/Medicine Dean's Office

Location:

John

A. Burns School of Medicine Kakaako Medicine Education Building
Date Posted: 3/2/2026
Closing Date: 3/16/2026
Salary Information:
Commensurate with qualifications and experience
Monthly Type: 11 Month
Full Time/Part Time:
Full Time
Full Time Equivalency: 100%
Temporary/Permanent:
Temporary

• * Implements the statewide INBRE Student Research Experience (SRE) Program as described in the specific aims of the INBRE grant. This includes receiving and reviewing student applications and prepared documents for student selections, participation and completion of the SRE Program.
• Assists the University of Hawaii (UH) INBRE PATHway Coordinator with recruitment and training of SRE undergraduate students during the Summer, Fall, and Spring semesters.
• Ensures that regulatory training and appropriate laboratory supervision is provided for the students throughout the SRE program.
• Serves as a Navigator for students and research investigators to resources available for their research needs.
• Generates summary reports and preparing documents and tables for student selection, participation and completion of the semester-long SRE program each academic year.
• Works with the INBRE leadership team to develop new INBRE activity programs and projects; drafts policies and procedures for the INBRE program activities.
• Responsible for training and assisting partnering institutions in the operations of the INBRE program to help each site meet the aims and goals of the INBRE program. Coordinates and attends meetings independently.
• * Provides fiscal support, including the preparation of purchase orders, requisitions, travel requests, and p-card reallocation. Review and ensure the appropriateness and correctness of travel documents and process for payment.
• * Researches and generates required forms and provide documentation to justify scientific program events, conferences and presentations to achieve program goals based on federal/state guidelines.
• * Assists in the coordination in-person meetings, web seminars, video conferences and teleconferences to support the cores and program needs.
• Composes correspondence and drafts memos, letters, reports, presentations, agendas, meeting materials and minutes specific to the INBRE research program.
• Inputs data into spreadsheets, tracking databases and other required monitoring forms to generate reports for the program.
• * Assists with INBRE Social Media (SM) activities, such as student and faculty interviews and other SM events. Additionally, has knowledge and experience in various social media platforms including Facebook, Instagram and Linked In.
• Maintains the INBRE website content and List Serv subscriber lists.
• Assures that communication between the INBRE partners are clear and the program is able to achieve INBRE's measurable outcomes.
• Reports to and works in conjunction with the Program Administrator
• Other duties as assigned.
  
  * Denotes Essential Functions

Education and Professional Work Experience

• Possession of a baccalaureate degree in Business Administration, Communication, Biomedical Science or related field and 1 year(s) of progressively responsible professional experience with responsibilities for research and/or office management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

• Functional knowledge of principles, practices and techniques in the area of research and/or office management demonstrated by knowledge, understanding and ability to apply concepts, terminology.
• Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with research and/or office management.
• Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of research and/or office management.
• Demonstrated ability to understand oral and written…