Oahu Registry Admin Support​/Training Program Specialist

Summary

PATCH is seeking an individual to be responsible to provide clerical support for the Child Care Registry program.

• Date and log all incoming mail and applications and then distribute all applications and mail to the correct Registry Specialist including electronic submittals.
• Send requested applications to clients.
• Screens applications and requests for accuracy and initial eligibility.
• Answer telephone and general inquiries of the Child Care Registry & Scholarship Program.
• Assist pulling information for Director’s letter.
• All clerical and administrative support as necessary to effectively run the program.
• Prepare outgoing mail.
• Scanning and indexing of all Registry applications including Health & Safety into global search.
• Any other duties as required.

Working Conditions:

Usually indoors under regular office conditions.

Full time;
Forty (40) hour work week, between 7:30 am to 4:30 pm, Monday to Friday, occasional weekends with flex time.

Mental, Physical, and Communication Demands:

• Must be organized and able to pay close attention to detail. Able to communicate well with customers on the telephone.
• Ability to occasionally lift and/or move more than 50 pounds.

Minimum Qualification Requirement:

• Required excellent customer service and oral communication skills.
• Excellent computer skills, proficiency in Microsoft Office Applications.
• Knowledge about the early childhood field.
• Ability to multi-task with excellent organizational skills.
• Education/
  
  Experience:
  
  High School diploma, GED, or equivalent certification; attention to detail; experience with word processing and spreadsheet software, such as MS Word, and MS Excel; knowledge in the use of other general office equipment; excellent organizational, interpersonal, written, and verbal communication skills; ability to perform comfortably in a fast paced, deadline‑oriented work environment; ability to successfully execute many complex tasks simultaneously; and ability to work as a team member, as well as independently.

• Sick and vacation leave
• 14 paid holidays annually
• Medical, dental, vision, prescription
• Cafeteria Plans/Flexible Spending Account
• 401 (k)
• Bus/rail Pass Monthly Reimbursement
• Costco Membership
• Working Advantage discounts