Fiscal Specialist

Title
:
Fiscal Specialist

Position Number
: 80858

Hiring Unit
:
Administrative Services, Business Office

Location
:
Honolulu Community College

Date Posted
: 2/12/2026

Closing Date
: 2/27/2026

Band
: A

Salary
:
Salary Schedules and Placement Information

Full Time/Part Time
:
Full Time

Month
: 11‑month

Permanent/Temporary
:
Permanent

Funding
:
General

Other Conditions
:
General funds to begin approximately February 2026, pending position clearance, availability of funds, satisfactory performance and program needs.

• Reviews, audits and processes purchasing documents including requisitions and purchase orders to ensure compliance with statutes, State & UH/RCUH procurement policies and procedures, terms and conditions of external funding agencies and University principles. Reviews appropriateness and availability of funding and ensures expenditure of funds is from proper funding sources and object codes. Reviews and audits documents for completion, and enclosure of the proper attachments for the Fiscal Administratorsl, review and signature.
  
  Reviews and monitors procurement of equipment and supplies, including preparation of specifications and securing appropriate bids from vendors for Fiscal Administrator.
• Assists in administering the Collegel,S purchasing card system, including review of purchase card logs, reconciling on‑line ledgers, adjusting changes in object codes, confirming monthly central report for accuracy & resolve discrepancy as required. Review and monitors purchasing card usage and ensures proper documentation is attached to statements. Monitor timely receipt of all monthly pcard holders statements and documents.
• Reviews and processes disbursement vouchers and payment requests to ensure compliance with applicable laws, policies, procedures, rules and regulations prior to submitting it to the Central services disbursing office.
• Works directly with vendors, contractors, other departments and State offices verbally and or in writing to respond to inquiries, obtain pertinent documents, resolve procurement problems and for the distribution of Purchase orders. Research and respond to central services questions regarding procurement documents.
• Assists with compiling and consolidating annual fiscal year‑end reports for submittal to central offices. Maintains campus inventory records, assuring proper identification and disposition of all equipment.
• Assumes duties of other personnel in the Business Office during their absence, trains student assistants and maintains a comprehensive filing system for all procurement and fiscal documents. Performs other duties as directed by the Assistant Fiscal Manager and Fiscal Manager.
• Other duties as assigned.

Education and Professional Work Experience
:

• Possession of a baccalaureate degree in Business Administration or related field and 1 year(s) of progressively responsible professional experience with responsibilities for accounting and/or fiscal administration; or equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

Knowledge,

Skills and Abilities

:

• Functional knowledge of principles, practices and techniques in the area of accounting and/or fiscal administration demonstrated by knowledge, understanding and ability to apply concepts, terminology.
• Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with accounting and/or fiscal administration.
• Demonstrated ability to recognize problems, identify possible causes and resolve the full range of problems that may commonly occur in the area of accounting and/or fiscal administration.
• Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
• Demonstrated ability to operate a personal computer and apply word processing and spreadsheet software.

Supplemental Minimum…