Administrative Assistant - Oahu

About Hawaiian Electric Companies

Hawaiian Electric Companies provide electricity and services to 95 percent of the state’s 1.4 million residents. The company is also one of the state’s leading employers and a major contributor and supporter of community and educational programs. The demand for power that has fueled the growth of the Hawaiian Islands has been met by Hawaiian Electric Companies for well over a century.

And as the next millennium unfolds, the company is committed to providing quality service and seeking clean local energy sources to power generations of Hawaii families and businesses to come. Visit us at

Position:
Administrative Assistant (Req ) – Role:
Non‑Exempt – Vacancies: 1 –

Location:

Honolulu, Oahu – Hiring Range: $53,400.00 to $66,800.00 – Posting End Date:
This position will remain open until filled. Early applications are highly encouraged.

Provides administrative support to the Division in a concise, accurate, and timely manner.

• Provides direct administrative support to the division, including but not limited to: maintains division filing system, creates and maintains reports, photocopies and routes correspondence, schedules appointments and related arrangements for internal and external meetings, coordinates travel arrangements and cost reimbursements, handles company sensitive and confidential correspondence and information. Works independently; prepares facilities and equipment for meetings, assists in preparing meeting agendas, meeting materials, status reports, the development of regulatory materials, takes meeting minutes.
• Researches, compiles and organizes data to facilitate decision‑making. This responsibility includes the preparation of presentation and related‑materials, and the development and distribution of reports.
• Coordinates the division’s information technology requests that include telephone and computer resources. Provides administrative support to the division including, but not limited to answering, and directing phone calls, preparing correspondence, filing, maintaining inventory of office supplies, coordinating purchases.
• Performs special assignments as requested and provides back‑up relief when necessary. Performs other duties as assigned.
• Participates in Company emergency response activities as assigned, including any activities required to prepare for such emergency response.

• Knowledge of general office procedures and methods.
• Working knowledge of general business practices.
• Working knowledge of personal computers and related software applications such as spreadsheets, word processing, presentations, etc.
• Knowledge of legislative, operational, financial, and regulatory processes helpful.

• Strong interpersonal skills to effectively deal with a variety of individuals.
• Ability to prepare effective presentations and reports using office equipment, personal computers and related software applications.
• Ability to effectively communicate with all levels of the organization, both verbally and in written communication.
• Ability to remain flexible and adapt to rapidly changing priorities.
• Ability to handle confidential matters and materials discreetly and professionally.

• Several years (3‑5) of general office/administrative experience utilizing PC based programs.

By submitting an application for the position, candidates:
1. Authorize the Hawaiian Electric Companies to confirm all statements contained in the application and/or any materials submitted and made a part of the application as they relate to the position and to the extent permitted by law;
2. Authorize and consent to, without reservation, the Hawaiian Electric Companies sharing any and all information regarding previous or present employment, educational training or personal information from their records and from any other source with the hiring department or subsidiary company;
3. Release, discharge, and hold harmless, Hawaiian Electric Companies, from any and all liability for any damage which may be claimed as a result of furnishing such information to the…