Administrative Assistant

Job Details

• Job Location: Ward/Kakaako
• Compensation: $24/hour
• Employment Type: Temp to Hire - Full Time
• Work Schedule: Monday-Friday 10am-7pm

• Front Desk Operations:
  • Greet residents and visitors in a professional and courteous manner.
  • Manage incoming calls, emails, and inquiries, and direct them to the appropriate personnel.
  • Maintain a tidy and organized front desk area.
• Administrative Support:
  • Assist in the preparation and distribution of notices, newsletters, and other communication materials.
  • Update and maintain resident records and databases.
  • Assist with document filing, photocopying, and general clerical tasks.
• Communication:
  • Serve as a liaison between residents, property management, and external vendors.
  • Respond promptly and effectively to resident inquiries and concerns.
  • Communicate relevant information to residents through various channels.
• Event Coordination:
  • Assist in the coordination of community events and meetings.
  • Help prepare meeting agendas, take minutes, and distribute meeting materials as needed.
• Maintenance Coordination:
  • Collaborate with the maintenance team to address and resolve resident maintenance requests.
  • Keep track of maintenance schedules and ensure timely completion of tasks.

• Strong organizational and multitasking skills.
• Excellent interpersonal and communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work independently and collaboratively in a team environment.
• Previous experience in a similar administrative role is preferred.
• A positive and professional attitude, with the ability to collaborate effectively with team members.