Policy Administrative Specialist

Key Responsibilities

• Evaluate, process, and document policy waiver and extension requests, ensuring all submissions are complete, justified, and in compliance with relevant regulations and organizational directives.
• Establish, update, and maintain comprehensive records of all policy waivers, extensions, and administrative actions to facilitate audits, reporting, and effective information retrieval.
• Serve as the primary administrative support to advisor teams, responding to inquiries and assisting with the preparation and submission of policy-related documentation.
• Liaise with key stakeholders, including HR, legal, compliance, and operational teams—to gather input, clarify requirements, and communicate decisions related to policy waivers and changes.
• Assist in developing and refining administrative strategies and processes for policy modifications based on evolving organizational needs and best practices.
• Ensure all policy waivers and extensions strictly adhere to established procedures and governance frameworks, and highlight any trends, risks, or areas for improvement.
• Prepare and submit regular activity reports and summary briefs to leadership, providing updates on waiver status, trends, processing times, and recommendations for systemic improvement.

• Bachelor’s degree or equivalent years of experience.
• Active TS/SCI Clearance.
• 2+ years of related experience in policy administration, compliance, or a relevant administrative support role.
• 1 year experience with office software applications and digital recordkeeping systems.
• 1 year experience with organization, attention to detail, and management of sensitive or confidential information.
• Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.
• Ability to travel 10-15% on average, based on the work you do and the clients and industries/sectors you serve.

• Experience supporting military, government, or large organizational policy processes.
• Familiarity with records management best practices and compliance regulations.
• Knowledge of HR systems or databases.
• Advanced skills in project management or process improvement methodologies.
• Prior experience coordinating with cross-functional leadership teams.

The wage range for this role is $102,750 to $171,250. You may also be eligible to participate in a discretionary annual incentive program, subject to the rules governing the program, whereby an award, if any, depends on various factors, including, without limitation, individual and organizational performance.

Information for applicants with a need for accommodation:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law.